Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)
About The Position
Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional "admin" role. You'll be drafting client-facing emails, reviewing deliverables before they ship, coordinating photoshoots, and keeping projects moving in Monday.com. Deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment, this role will feel like home. This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.
Requirements
- Strong organization and attention to detail
- Strong written communication skills (email drafting is a big part of the job)
- Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
- Comfortable following up and keeping projects moving
- Able to manage multiple tasks and shifting priorities
- Reliable, professional, and accountable
Nice To Haves
- Experience working at a marketing agency or in a fast-paced client-services environment
- Experience using Monday.com or other project management software
- Experience coordinating vendors, contractors, or production schedules
Responsibilities
- Schedule internal meetings, client meetings, and project calls
- Draft, edit, and send professional client-facing emails
- Follow up with clients to collect approvals, assets, and responses
- Assist leadership with daily administrative tasks and organization
- Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
- Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
- Manage tasks and workflows in Monday.com
- Ensure deadlines are tracked and deliverables are progressing
- Communicate with internal team members and contractors to keep projects moving
- Help organize and document project details and next steps
- Coordinate logistics for photoshoots and content production
- Communicate with photographers/videographers and internal staff
- Ensure timelines, details, and deliverables are clearly communicated
- Review deliverables before they go to clients
- Catch missing details, errors, formatting issues, or inconsistencies
- Ensure work is professional, accurate, and ready for client delivery
- Coordinate new client onboarding — gather access credentials and set up internal accounts and tools
- Organize client documentation, brand assets, and account information in our systems
- Partner with leadership to ensure new clients feel supported and set up for success from day one
Benefits
- Flexible part-time schedule (25–30 hours per week)
- In-office role with a collaborative, team-based environment
- Direct exposure to real marketing agency operations and client work
- Opportunity to grow into a larger role as the agency expands
- Direct access to leadership and decision-making
- Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
