CEI Field Secretary / Assistant Contract Support Specialist
AECOM•Orlando, FL
•$26 - $45•Hybrid
About The Position
AECOM is currently seeking to hire an CEI Secretary / Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Orlando, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittments, preparing and maintaining project records, and monitoring compliance with FDOT standards.
Requirements
- High School Diploma plus 2 years of related experience, or demonstrated equivalency of experience and/or education
- Due to the Nature of the projects US Citizenship is required
Nice To Haves
- Two (2) years of secretarial and/or clerical experience
- Experienced with standard word processing and data management software
- CTQP Final Estimates Level I
Responsibilities
- Provides administrative and clerical support to help Project Managers and Senior Project Engineers stay focused on project needs
- Assists Project Managers with day-to-day office and project duties, including: Invoicing and payment tracking, Progress meetings, Monthly and final estimates, EEO compliance, Construction contract changes, Data uploads, Submittal tracking, Staff certifications and documentation
- Supports project-specific tasks under the direction of the Senior Project Engineer and Project Management team
- Maintains project files, directories, and documentation throughout all phases of the project
- Organizes and maintains original documents, revisions, and reproduced documents for easy access and retrieval
- Develops and maintains project-specific filing and document control procedures.
- Uploads and manages project documentation within electronic document management systems (EDMS)
- Records, organizes, and maintains project photographs and related documentation
- Performs routine administrative and project support tasks with general supervision
- Works with project, technical, and professional staff to complete assigned tasks and meet project requirements
Benefits
- medical
- dental
- vision
- life
- AD&D
- disability benefits
- paid time off
- leaves of absences
- voluntary benefits
- perks
- flexible work options
- well-being resources
- employee assistance program
- business travel insurance
- service recognition awards
- retirement savings plan
- employee stock purchase plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
