Catering Sales Manager

GTA-IB Management LLC•Palm Harbor, FL

8d•Hybrid

About The Position

Responsible for booking and servicing social and corporate catering business, entertaining and maintaining relationships with existing accounts to meet and/or exceed food and beverage and group rooms revenue goals. Monitor all contractual agreements pertaining to guest room blocks, meeting space, food and beverage and special concessions. Effectively communicate to all hotel departments the information necessary to successfully execute the group’s needs while maintaining a good client relationship.

Requirements

Must be able to work nights and weekends when required.
Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Most tasks are performed independently or in a team environment with the employee acting as a team leader. There is minimal direct supervision.
Extensive knowledge of food and beverage products, proper preparation and presentation of food and beverage items.
Extensive knowledge of meeting room capacities, banquet set-up, audio-visual and any other pertinent details as they relate to function room set-up.
Ability to assess/evaluate employees performance fairly.
Ability to supervise, train and motivate multiple levels of managers and employees.
Knowledge of hotel and competitive market.
Must possess basic computational ability.
Must possess computer skills, including, but not limited to, accounting programs, Microsoft Word, Excel and Delphi.
Excellent inter-personal and sales-related skills.
Exceptional organizational, supervisory skills.
Exceptional food and beverage knowledge and pricing.
May be required to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Bachelor’s degree preferred.
At least one year of Catering Sales and/or Conference Services experience preferred.

Responsibilities

Prepare and conduct site visits, proposals, contracts for upcoming groups and potential business.
Participate in planning events for upcoming groups.
Maintain strong client relations and ensure that event specifications are communicated and executed for a successful event experience for the planner and attendees.
Monitor and manage room blocks according to contract.
Monitor and enforce program deadline dates and work with clients to release meeting space not needed to maximize hotel revenues.
Service Catering groups of all sizes, as well as handle any resort wide special projects as assigned by the Director of Catering & Conference Services.
Produce and distribute catering resume two weeks prior to first day of main group arrival and communicate any changes and updated information to hotel departments.
Distribute BEOs for group and affiliates 10‑14 days prior to events.
Accurately forecast group rooms and group food and beverage revenues for assigned groups and affiliate business within a 5% variance.
Check sleeping room and suite block, special room concessions and rates as outlined in contract with group reservations agents, as well as updating group reservations agents with any changes.
Verify credit information submitted in account management software system at point of turnover, to include estimated amount of billing, billing type, and appropriate contact and update information as necessary until departure.
Participate in occasional Pre/Post‑Conference meetings and review bill with client.
Introduce and recommend house vendors as preferred vendors as determined with the revenue goal of the resort.
Establish checklist trace dates using appropriate computer programs.
Generate VIP, limousine and amenity forms as required.
Maintain solid and open communication with all hotel operating departments.
Maintain good working relations with preferred vendors of the hotel.
Maintain up‑to‑date information on program and food and beverage events in hotel’s inventory management system.
Attend all department and hotel meetings as necessary.