Administrative Assistant - Catering Sales

ASM Global•San Francisco, CA

2d•$28 - $35•Onsite

About The Position

Join our team and be at the center of unforgettable events! We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. In this fast-paced role, you will be the first point of contact for clients and a key partner behind the scenes, helping bring events to life from start to finish.

Requirements

Excellent communication and customer service skills
Professional phone etiquette and a welcoming presence
Strong organizational skills and attention to detail
Proficiency in Microsoft Office, including Word and Excel
Ability to manage multiple priorities in a fast-paced setting
Comfort working with cross functional teams and diverse clients

Nice To Haves

Basic knowledge of food, beverage, or hospitality operations is a plus

Responsibilities

Serve as the welcoming face of our main office, greeting clients, vendors, and guests
Answer and direct incoming calls with professionalism and care
Support Catering Sales Managers by preparing and sending menus and contracts to prospective clients
Process and distribute key event documents, including Banquet Event Orders, daily reports, signage, and updates
Assist with weekly Sales Department scheduling
Manage incoming and outgoing mail
Keep the office organized, clean, and running smoothly, including ensuring kitchen areas are stocked
Jump in to support special projects and tasks from Sales and Exhibitor Managers