Catering Sales Administrative Assistant

Legends Global•San Francisco, CA

1d•Onsite

About The Position

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for the Moscone Center. Responsible for providing excellent support services to the Catering Operations Department. Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork relative to packers, delivery receipts, tip sheets, etc. To be successful in this role, you’ll need administrative skills and experience in a fast-paced office environment. Ultimately, you will help support our team to ensure events run smoothly.

Requirements

Minimum one year experience in a fast paced office environment
Ability to work all shifts including nights, weekends and holidays, as needed
Good written and verbal communication skills
Ability to read and interpret documents
Ability to calculate amounts
Ability to execute instructions, in written and/or oral form
Ability to deal with problems involving several concrete variables in standardized situations
Proficiency with Microsoft Office including: Word, Excel, Outlook, PowerPoint
Strong verbal and written communication skills
Ability to multi-task

Responsibilities

Process all paperwork necessary to the Operations Department
Review BEO distributions with Operations Directors
Create Packets under Operations Directors supervision
Organize DRs for Operations Managers
Return DRs to Sales Department
Turn in Tip Sheets relevant to services rendered, under Operations Directors’ supervision
Transmit special menus as needed in conjunction with BEOs
Keep track of when paperwork is due as per the CBA
Maintain open communications with all other departments
Other related duties as pertains to paperwork for the Operations Department
Adhere to all Legends Global policies and procedures