Catering Administrative Assistant

The Boca Raton•Boca Raton, FL

1d•$22 - $23•Onsite

About The Position

The Catering Administrative Assistant will provide essential clerical and administrative support to ensure the smooth operation of catering services. This role involves managing communications, scheduling, document preparation, and client interaction to relieve supervisors of administrative details and maintain efficient operations. The ideal candidate will be organized, possess excellent communication skills, and be adept at handling a variety of administrative tasks in a fast-paced environment.

Requirements

Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Ability to sit for extended periods of time and continuously perform the essential job functions.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
Excellent verbal and written communication skills required.
Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
Must possess computer skills.
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs.
Requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.

Nice To Haves

High School graduate or equivalent preferred.
Additional training and education are highly desirable.
Working knowledge of computer systems.
Personal appearance and grooming commensurate with high profile nature of job.

Responsibilities

Ensure Supervisor has accurate and efficient clerical and administrative support.
Maintain an open line of communication between Resort departments.
Answer all incoming calls in a friendly and professional manner, providing information, taking accurate messages, or routing calls accordingly.
Compose and type routine correspondence, including introductory letters, thank you letters, e-mails, vendor agreements, expense reports, master-sub-master account forms, reservation/amenity requests, transportation requests, and labels.
Oversee all guest/client inquiries in a courteous, effective manner or route accordingly.
Assist managers with basic Amadeus tasks, such as typing BEOs and merging documents.
Generate and distribute site visit agendas and invitations.
Prepare Food Labels according to Banquet Event Orders.
Schedule and coordinate appointments for Assigned Managers.
Make copies and distribute in a timely and efficient manner.
Handle changes and additions to Banquet Event Orders.
Maintain a safe working environment.
Report and correct, if possible, any unsafe acts or conditions.
Perform other related duties as assigned or requested by managers.