Catering & Event Sales Coordinator

24 Carrots Catering & Events•Costa Mesa, CA

22h•Onsite

About The Position

The Catering & Event Sales Coordinator provides essential sales administrative and event planning support to the Senior Catering & Event Sales Manager and their team. This role plays a key part in organizing and supporting the sales and event execution process, ensuring both client service and internal operations are handled with timeliness, accuracy, and professionalism. The ideal candidate thrives in a fast-paced, team-oriented environment, has exceptional communication and organizational skills, and is passionate about creating extraordinary guest experiences. They embody our core values of Collaboration, Trustworthiness, Dedication, and Service Excellence, and bring a positive, solutions-focused attitude to every interaction.

Requirements

Experience supporting events or hospitality with a strong understanding of event flow and onsite logistics
Excellent interpersonal skills with a genuine heart for hospitality, both internally and externally
Confident, polished, and professional communication across email, phone, and in person
Strong customer service instincts, conflict-resolution abilities, and relationship-building skills
Highly organized approach to managing files, tasks, client communication, and shifting priorities
Comfortable coordinating tastings, venue walkthroughs, and client meetings
Strong attention to detail with reliable follow-through on all tasks
Proactive problem solver who anticipates needs and supports smooth, efficient planning
Ability to multitask and thrive in a fast-paced, deadline-driven environment
Self-starter with a positive, proactive, and solutions-focused attitude
Strong written and verbal communication skills
Excellent time-management skills with the ability to balance multiple requests and deadlines
Proficiency in Microsoft Office, Google Workspace, CRM platforms, and catering/event management software
2–3 years of experience in catering, hospitality, event coordination, sales support, administrative support, or related client-service roles
Current California Food Handler’s card and valid driver’s license

Nice To Haves

Bachelor’s degree in business administration, Marketing, Hospitality Management, or related field

Responsibilities

Organizing and supporting the sales and event execution process.
Ensuring client service and internal operations are handled with timeliness, accuracy, and professionalism.
Coordinating tastings, venue walkthroughs, and client meetings.
Assisting with proposals, contracts, timelines, and client questions with accuracy and professionalism.
Updating basic layouts and understanding spatial and logistical event needs.
Supporting sales managers and cross-department teams.
Balancing multiple requests and deadlines.