Catering Event Coordinator

InterContinental The Clement Monterey•Monterey, CA

2d•Onsite

About The Position

The Catering Event Coordinator provides administrative, sales, and event coordination support for weddings, meetings, social events, and group business. This role also provides administrative support to the Hotel General Manager and plays an important role in ensuring smooth daily operations. You will serve as a liaison between clients and hotel departments to ensure every event is planned with precision and executed with excellence.

Requirements

Strong organizational and multitasking skills
Excellent written and verbal communication
Friendly, polished, and professional demeanor
Strong customer service mindset
Ability to remain calm and effective in a fast-paced environment
Computer literate and proficient in Microsoft Office
Ability to learn hotel systems quickly

Nice To Haves

Previous hotel, catering, banquet, event, sales, or hospitality experience
Experience in administrative or executive support
Knowledge of Delphi, Opera, Amadeus, or similar systems
Food Handler Certification (or ability to obtain)
Luxury or full-service hotel experience preferred

Responsibilities

Prepare and manage Banquet Event Orders (BEOs), event resumes, contracts, and client correspondence
Coordinate event logistics, room blocks, guestroom needs, VIP requests, and special arrangements
Support site tours, tastings, planning meetings, and client follow-up
Assist with banquet event execution and on-site coordination
Partner with Banquets, Culinary, Front Office, Housekeeping, and Sales teams
Provide administrative support to the Hotel General Manager, including calendars, reports, meetings, and special projects
Maintain organized files, calendars, schedules, and office systems
Deliver exceptional service to clients, guests, and internal teams
Responsible for the sales of small business groups.
Actively develop and nurture accounts to result in additional room nights and overall revenue.
Help develop new ideas and ways to improve revenue and guest satisfaction scores.