Toledo Complex Food & Beverage - Catering Coordinator

ASM Global • Toledo, OH

1d • Hybrid

About The Position

The Toledo Complex includes both the Huntington Center and the Glass City Center. This position provides operational support across both venues. The Catering Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Catering. The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO’s, and venue on premise catering.

Requirements

• Prior experience in creating BEO’s.
• Must be proficient in Microsoft Excel, Word, Outlook and Power Point Microsoft Office document formatting.
• Minimum 1 years in hospitality coordinator role
• Working knowledge of culinary/food & beverage
• Detail oriented and experience in creating BEO’s
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Computer Skills: Microsoft Office to include document formatting.
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.
• Work independently, exercise judgement and initiative.
• Work in a fast-paced environment.
• Remain flexible and adjust to situations as they occur.
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Computer Skills Operate a personal computer using Outlook, Windows, Word, Excel, and other standard office equipment.
• Ability to understand and operate the property’s work order system to submit and complete work orders.
• Must be able to lift 75lbs.
• Must be able to stand and work on your feet for 8-10 hours a day.
• Must be able to stretch and reach.
• Climbing ladders and working from heights as necessary.

Nice To Haves

• Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plus
• Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus
• Detailed oriented and organized
• Excellent Customer Service and ability to multi task
• Bachelor’s degree from a college or university, or minimum 3 to 5 years previous experience working in a warehouse or equivalent combination of education and experience.
• Previous experience operating power tools and other equipment, such as light trucks, pallet jacks, forklifts, access lifts, or other light power-driven equipment preferred.

Responsibilities

• Plan, detail and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Responsible for preparing and executing BEO meetings
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Plan and execute special events with range of experience as assigned.
• Support the catering operations for all ticketed events and special events as assigned.
• Attend various staff and stadium production meetings.
• Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Monitor venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.

Benefits

• Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree