Catering and Events Coordinator

River Oaks Country Club•Houston, TX

8h•Onsite

About The Position

Under the direction of the Director of Catering & Events, the Catering & Events Coordinator is responsible for independently planning, coordinating, and executing a wide range of member and Club events at River Oaks Country Club. ROCC hosts approximately 3,000 events annually ranging from intimate dinners to large-scale social functions. This role manages a portfolio of social, corporate, and nonprofit functions, golf and tennis events, holiday programming, and small to medium-sized private events while ensuring exceptional service, organization, and attention to detail throughout the planning and execution process. The ideal candidate thrives in a fast-paced, member-focused environment and is highly organized, service-driven, adaptable, and capable of managing multiple events simultaneously while maintaining a polished and professional presence. A flexible work schedule, including evenings, weekends, and holidays, is required based on the Club’s event calendar.

Requirements

Two to three years of experience in catering, events, hospitality, private club, luxury hotel, resort, or high-end event venue environment preferred
Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities simultaneously
Excellent written, verbal, and interpersonal communication skills with strong attention to detail and proofreading ability
Knowledge of event logistics, banquet operations, food and beverage service, room capacities, and audio visual coordination
Proficiency in Microsoft Office Suite, Adobe Acrobat, and internet-based systems; experience with Delphi, Social Tables, or similar event software preferred
Professional, service-oriented approach with a strong member and guest focus
Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours based on event needs
Highly organized, detail-oriented, and dependable
Maintains professionalism, composure, and a sense of urgency in a fast-paced environment
Able to remain calm under pressure and confidently adapt to changing event needs and operational challenges
Service-oriented with a passion for hospitality and creating exceptional member experiences
Adaptable and capable of handling changing priorities and last-minute requests with professionalism
Strong collaborator and team player who works effectively across departments and with external vendors
Resourceful, proactive, and willing to “roll up sleeves” to support the team when needed
Demonstrates integrity, professionalism, sound judgement, and strong work ethic
Builds and maintains positive relationships with Members, guests, colleagues, and vendors through professional communication and follow-through

Nice To Haves

Bachelor’s degree preferred, ideally in Hospitality Management, Event Management, or related field

Responsibilities

Independently plan, coordinate, and execute a variety of Club and member events including social, corporate and non profit functions, golf and tennis functions, holiday programming, and small to medium-sized private events
Serve as the primary point of contact for Members and event hosts throughout the planning and execution process, providing professional guidance, responsiveness, and exceptional service
Coordinate all aspects of event planning including timelines, room layouts, menus, beverage selections, décor, linens, floral arrangements, rentals, entertainment, transportation, audio visual needs, and overall event logistics
Prepare and maintain detailed Banquet Event Orders (BEOs), timelines, room diagrams, setup instructions, and operational documentation to ensure clear communication and successful execution across departments
Conduct planning meetings, site visits, and vendor walkthroughs as needed to ensure event expectations and operational details are clearly communicated
Complete proposals, contracts, estimates, member questionnaires, and event-related documentation in a timely and accurate manner
Collaborate closely with Culinary, Banquets, Audio Visual, Communications, and other operational departments to ensure seamless event execution and exceptional member experiences
Oversee on-site event execution including setup, event flow, troubleshooting, vendor coordination, teardown, and coordination with operational departments as needed
Demonstrate strong problem-solving skills and the ability to think quickly and adapt in a fast-paced event environment while maintaining exceptional service standards and professionalism
Manage multiple events simultaneously while maintaining strong attention to detail, organization, accuracy, and professionalism in a fast-paced environment
Assist with event billing reconciliation, deposits, vendor invoices, and post-event follow-up as needed
Support departmental administrative initiatives, operational projects, and Club-wide events as assigned by the Director of Catering & Events