Paramount Events - Catering Coordinator - (Full Service Catering)

Paramount Events•Chicago, IL

6m•$50,000 - $55,000•Onsite

About The Position

Do you thrive in a warm and positive environment where processes are clear, and your role requires someone with a friendly and approachable style? Are you naturally efficient, able to juggle multiple tasks simultaneously, while maintaining high standards for accuracy and follow through? If so, Paramount Events wants you to join our dynamic sales team as a Catering Coordinator! As a Catering Coordinator at Paramount Events, you will be the central point of contact for clients, vendors, and internal teams, ensuring every event runs smoothly from proposal to execution. This role combines organizational skills, attention to detail, and a passion for hospitality to deliver exceptional experiences for our clients. This is a performance-driven role with long-term growth potential - high performers can expand responsibilities, advance within the team, and grow their career in event management and sales. Applicants must be based in the Chicagoland area. This is a fully in-person position.

Requirements

Highly organized with strong attention to detail and reliable follow through
A customer-centered approach to hospitality
Knowledge of current industry trends
Strong creative, presentation, and problem-solving skills
Creative skills to provide innovative solutions and strong presentation skills
Ability to work collaboratively with staff, vendors, and cross-functional teams
Two or more years of experience required in hospitality or food & beverage industry, catering preferred
Ability to work with a flexible schedule

Nice To Haves

Experience working with Microsoft Office, All Seated, Proposify, and Caterease, or similar programs a plus

Responsibilities

Create and edit customized proposals within our catering software
Act as liaison between Event Managers, outside vendors, and clients to ensure clear communication and successful execution for every event
Order equipment, linen, and other event needs
Distribute paperwork to kitchen, warehouse, and staffing departments
Produce event diagrams (floorplans) using All Seated software
Create event packing lists
Prepare Event Manager’s binder per event
Submit post-event paperwork for billing and payment processing
Be on-site liaison on events
Follow-up with clients after an event
Attend venue visits and take notes
Attend networking events
Create tasting menus and tent cards, as needed
Perform other duties as assigned