CATERING ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

Compass Group • Waltham, MA

3d • $28 - $34 • Onsite

About The Position

We are hiring immediately for full time and part time CATERING ADMINISTRATIVE ASSISTANT positions at Bentley University. As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. This role involves coordinating event logistics, preparing and posting Banquet Event Orders (BEOs), communicating with clients, and assisting with general administrative support for the catering department. The position is located at 175 Forest Street, Waltham, MA 02452. Online applications are accepted only. Schedules are full and part time, with days and hours potentially varying. More details will be provided upon interview. This role may involve periods of unpaid work during academic breaks, such as winter and summer breaks, when food service needs decline or cease, which may be considered a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from an educational facility.

Requirements

• 1-2 years of catering experience and ability to manage multiple orders and priorities at once in a fast paced environments required.
• Strong computer skills, including proficiency with catering or event management software (CaterTrax knowledge is a plus), Microsoft Office (Word, Excel, Outlook, Teams)
• Three years of related administrative assistance experience in a fast-paced organization is required.
• Proficient computer skills.

Nice To Haves

• CaterTrax knowledge is a plus

Responsibilities

• Coordinate event logistics, including timing, staffing needs, equipment, and delivery details,
• Prepare and post updated Banquet Event Orders (BEOs) so all departments are working from the same information.
• Communicate with clients to gather event details, answer questions, and provide updates.
• Assist with general administrative support for the catering department.
• Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
• Assists in managing calendars and tracking PTO.
• Handles incoming calls and correspondence and responds independently as directed.
• Maintains office supply inventory and order supplies.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Arranges programs, events, or conferences including booking facilities and caterer as needed.
• Directs preparation of records such as agendas, notices, and minutes.
• Monitors company credit card transactions and prepares expense reports.
• Books travel plans and itineraries and compiles documents for travel-related meetings.
• Performs other duties as assigned.

Benefits

• Instapay through the One @Work app
• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed