Catering Administrative Assistant (Full Time)
About The Position
Wolfgang Puck Catering is hiring a full-time Catering Administrative Assistant in Houston, Texas. The role provides clerical functions and administrative support for food service programs, while also serving as a primary point of contact for clients. The assistant responds to catering requests, supports event planning and special accommodations, coordinates with culinary and service teams, and helps prepare event spaces to provide a seamless client experience. Administrative work includes managing emails, scheduling meetings, preparing catering orders, maintaining records, supporting staffing, handling financial and vendor documentation, and assisting management with confidential employment and labor-relations documents. The position requires two years of catering events and administrative experience. The schedule is Monday through Friday, with some weekends needed; hours may vary. The listed pay range is $22.00 to $25.00 per hour.
Requirements
- Two years of catering events and administrative experience are required.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Serve as a primary client contact, assisting with catering requests, event details, and special accommodations.
- Manage emails, schedule meetings, prepare catering orders, and maintain organized records.
- Assist with catering and event operations by coordinating with culinary and service teams and preparing event spaces.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify arithmetic and item prices against bid specifications, and check for pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life and accidental death insurance
- Disability insurance
- Retirement plan
- Paid time off
- Holiday time off, varying by site and state
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts
- Possible paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
- Internal Employee Referral Bonus Available
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
