Cataloging Specialist (Library Services Specialist III)

San Diego State University • San Diego, CA

11d • Onsite

About The Position

The San Diego State University Library is seeking a detail-oriented Cataloging Specialist to join its Discovery Services team. The role performs complex copy cataloging for physical and electronic materials, helping ensure scholarly resources are accurately organized, described, and discoverable. Working under the direction of the Head of Discovery Services, the specialist applies established national and international cataloging standards, maintains bibliographic and holdings records, and contributes to catalog maintenance and improvement projects.

The position supports the Library’s teaching, learning, and research mission by cataloging diverse materials, including monographs, media, and serials. The Discovery Services Unit manages cataloging and electronic resource records for materials available through the library and their discoverability through the integrated library management system. The unit serves both the SDSU and Imperial Valley libraries and collaborates with teams within and outside the library.

This is a full-time, benefits-eligible, permanent/probationary position designated non-exempt under the FLSA and eligible for overtime compensation. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., though they may vary based on operational needs. The position is on campus at SDSU in San Diego. The CSU Classification Salary Range is $4,280–$6,235 per month; initial placement for highly qualified candidates is not expected to exceed Step 1 ($4,280 per month).

Requirements

• High school education or equivalent certification plus two to three years of related library and/or clerical experience, or an equivalent combination of experience and education.
• Demonstrated experience applying cataloging standards, including RDA, MARC21, and AACR2, and exercising independent judgment when modifying bibliographic records to meet local cataloging requirements.
• Working knowledge of both Dewey Decimal and Library of Congress Classification systems.
• Experience using library management systems and maintaining accurate bibliographic and holdings records.
• Proficiency with OCLC Connexion, including searching, evaluating, editing, and enhancing bibliographic records.
• Experience assessing the condition of library materials, identifying necessary repairs, and performing appropriate book preservation and repair techniques.
• Ability to perform the physical requirements of the position, including lifting and moving items weighing up to 40 pounds.
• Applicants must currently be authorized to work in the United States on a full-time basis.
• Satisfactory completion of a background check, including a criminal records check, is required for employment.

Responsibilities

• Independently perform complex copy cataloging for newly acquired physical and electronic materials, including monographs, media, and serials, ensuring accurate and timely addition to the Library’s collections.
• Search, evaluate, edit, and enhance bibliographic records using OCLC, including updating subject headings, call numbers, name authorities, and other descriptive information.
• Apply cataloging standards, including RDA, AACR2, MARC21, and Library of Congress Classification, while following local cataloging policies and procedures.
• Import and maintain bibliographic and item records in the Alma library management system, supporting accurate representation and discoverability through Primo.
• Maintain and update serials, monographic series, and local holdings records; verify collection information and correct discrepancies as needed.
• Participate in catalog cleanup, database maintenance, and record enhancement projects to improve the accuracy, consistency, and accessibility of library resources.
• Collaborate with librarians and Discovery Services colleagues to support cataloging workflows, resolve record-related issues, and contribute to ongoing library projects.
• Assess the condition of library materials, identify necessary repairs, and perform appropriate book preservation and repair techniques.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, legal plans, and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED