Cash Management Specialist

National Cranshaw Payroll Service Company • Newton Lower Falls, MA

8h

About The Position

National Development is seeking a detail-oriented and motivated Cash Management Specialist to support the day-to-day operations of its Cash Management function. The role helps ensure accurate, timely, and secure processing of financial transactions and employee-related payments. The specialist works closely with the Cash Management team and colleagues across the organization, maintaining accuracy, professionalism, and confidentiality in a deadline-driven environment.

Responsibilities include processing funds transfers and banking transactions; reviewing employee expense reports; administering corporate credit cards and gift cards; training new employees on Cash Management policies, procedures, and systems; maintaining employee payroll deduction forms and processing quarterly reimbursements; and providing general administrative and accounting support. The specialist also contributes to process-improvement efforts focused on workflow efficiency, automation, accounting-system integration, and internal controls.

Requirements

• Strong organizational and analytical skills, with attention to accuracy and thoroughness.
• Proficiency in Microsoft Excel and PDF document management tools.
• Ability and willingness to learn financial systems such as Yardi.
• Strong written and verbal communication skills and ability to work effectively with employees at all levels.
• Collaborative, service-oriented approach and ability to work independently when needed.
• Ability to manage multiple priorities, meet deadlines, and respond effectively to changing needs.
• Sound judgment and ability to handle confidential financial information appropriately.

Nice To Haves

• 1–2 years of cash management, banking, accounting, or related financial operations experience preferred.
• Banking experience is a plus.
• Familiarity with real estate operations is preferred.

Responsibilities

• Collaborate with the Cash Management Team Leader to process daily wire transfers, ACH payments, and account transfers.
• Obtain required approvals, process transactions through online banking platforms, and prepare daily confirmation reports.
• Establish and maintain online payment templates and verify security procedures for new beneficiaries.
• Review and process daily ACH Positive Pay exceptions.
• Review employee expense reports for accuracy, completeness, and supporting receipts.
• Distribute the annual IRS mileage reimbursement rate and coordinate system setup and onboarding for employees submitting expense reports.
• Process monthly American Express payments, issue virtual cards as needed, and process monthly Visa payments.
• Upload monthly Visa statements for cardholder review and approval; review cardholder statements for accuracy and completeness.
• Send cardholders payment due-date reminders and maintain a schedule of past-due accounts.
• Purchase employee gift cards requested by Human Resources and coordinate non-employee and year-end third-party bonus gift card purchases.
• Schedule training sessions for new employees and train employees on Cash Management policies, procedures, and systems.
• Maintain and update PowerPoint training materials to reflect new or revised procedures.
• Distribute and maintain employee payroll deduction forms and process quarterly employee reimbursements.
• Maintain and distribute property lists.
• Assist with uploading real estate tax bills into approval workflows and support recurring monthly payments.
• Coordinate lunch arrangements for Cash Management team meetings and assist with departmental projects and administrative responsibilities as needed.
• Support process-improvement initiatives to streamline and automate workflows, integrate accounting systems, and strengthen internal controls.
• Identify opportunities to improve the efficiency and accuracy of Cash Management processes.
• Handle sensitive financial and employee information discreetly and maintain strict confidentiality.
• Build positive cross-departmental working relationships through professionalism, responsiveness, and effective communication.

Benefits

• Comprehensive and affordable health, dental, and vision plans
• Company-paid life insurance
• Flexible Spending Plans (Medical & Dependent Care)
• Employee Assistance Program
• Company-matched 401K
• Tuition Reimbursement Program
• Robust paid time-off benefits with PTO, sick time, and 13 paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed