Cash Management Specialist
About The Position
National Development is seeking a detail-oriented and motivated Cash Management Specialist to support the day-to-day operations of its Cash Management function. The role helps ensure accurate, timely, and secure processing of financial transactions and employee-related payments. The Specialist works closely with the Cash Management team and colleagues across the organization, managing multiple priorities in a deadline-driven environment while maintaining accuracy, professionalism, and confidentiality. The role includes processing funds transfers and banking transactions; reviewing employee expense reports; administering corporate credit card payments and statements; coordinating gift card purchases; training new employees on Cash Management policies and systems; managing employee payroll deduction forms and reimbursements; and providing administrative and accounting support. The Specialist also contributes to process improvements that streamline workflows, integrate accounting systems, and strengthen internal controls.
Requirements
- Strong organizational and analytical skills, with a commitment to accuracy and thoroughness.
- Proficiency in Microsoft Excel and PDF document management tools.
- Ability and willingness to learn financial systems such as Yardi.
- Strong written and verbal communication skills and ability to work effectively with employees at all levels.
- Collaborative, service-oriented approach and ability to work independently when needed.
- Ability to manage multiple priorities, meet deadlines, and respond effectively to changing needs.
- Sound judgment and ability to handle confidential financial information appropriately.
- Demonstrated initiative, adaptability, and commitment to continuous learning and professional growth.
Nice To Haves
- 1–2 years of cash management, banking, accounting, or related financial operations experience preferred.
- Banking experience.
- Familiarity with real estate operations.
Responsibilities
- Collaborate with the Cash Management Team Leader to process daily wire transfers, ACH payments, and account transfers.
- Obtain required approvals, process transactions through online banking platforms, and prepare daily confirmation reports.
- Establish and maintain online payment templates.
- Verify security procedures for new beneficiaries.
- Review and process daily ACH Positive Pay exceptions.
- Review employee expense reports for accuracy, completeness, and supporting receipts.
- Distribute the annual IRS mileage reimbursement rate.
- Coordinate system setup and onboarding for employees submitting expense reports.
- Process monthly American Express payments through the online platform and issue virtual cards as needed.
- Process monthly Visa payments, upload statements for cardholder review and approval, and review statements for accuracy and completeness.
- Send payment due-date reminders to cardholders and maintain a schedule of past-due accounts.
- Purchase employee gift cards requested by Human Resources and coordinate non-employee and year-end third-party bonus gift card purchases.
- Schedule training sessions for new employees and train them on Cash Management policies, procedures, and systems.
- Maintain and update PowerPoint training materials to reflect new or revised procedures.
- Distribute and maintain employee payroll deduction forms.
- Process quarterly employee reimbursements.
- Maintain and distribute property lists.
- Assist with uploading real estate tax bills into approval workflows.
- Support the processing of recurring monthly payments.
- Coordinate lunch arrangements for Cash Management team meetings.
- Assist with additional departmental projects and administrative responsibilities as needed.
- Support process improvement initiatives focused on streamlining and automating workflows, integrating accounting systems, and strengthening internal controls.
- Identify opportunities to improve the efficiency and accuracy of Cash Management processes.
- Handle sensitive financial and employee information discreetly and maintain strict confidentiality.
- Build positive working relationships across departments through professionalism, responsiveness, and effective communication.
Benefits
- Comprehensive and affordable health, dental, and vision plans.
- Company-paid life insurance.
- Flexible Spending Plans for medical and dependent care.
- Employee Assistance Program.
- Company-matched 401(k).
- Tuition reimbursement program.
- Paid time off, sick time, and 13 paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
