Case Management Specialist - Green Valley Justice Court

Pima County • Tucson, AZ

7d • $20 - $27 • Onsite

About The Position

The Green Valley Justice Court is seeking a Case Management Specialist to support its civil caseload. This position is responsible for civil case management activities, scheduling hearings and court events, reviewing and preparing court documents, and ensuring the timely and accurate processing of cases. This role also provides customer service to the public through frequent in-person and telephone interactions. Experience communicating in both English and Spanish in a court or legal environment is preferred. Additionally, you will perform specialized legal clerical and administrative duties in support of the Pima County Courts, helping to ensure efficient court operations and effective case processing.

Requirements

• Successful completion of course-work in legal terminology and legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
• One year with Pima County in a Court Case Management Generalist, Legal Secretary-Courts, or related position as determined by the department head at the time of recruitment.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Pre-employment background checks.
• Post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

• Experience communicating in both English and Spanish in a court or legal environment is preferred.
• Bilingual (English/Spanish - read, write, speak), preferably in a court environment.
• Experience with/knowledge of Arizona Judicial Automated Case System (AJACS) e-filing.
• Experience with coordinating caseloads, setting priorities utilizing established standards, and training team members.
• Experience with/knowledge of Justice Court Rules of Civil Procedure.

Responsibilities

• Gathers information, prepares legal documents, and types legal forms, correspondence, documents and depositions, and ensures legal requirements and deadlines are met
• Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence and employment using various restricted access resources
• Reviews materials received, sets up files and initiates paperwork
• Transcribes from electronic dictation and prepares legal reports, correspondence and forms
• Prioritizes, assigns and reviews the work of other litigation support staff
• Searches for, retrieves, and provides information on case disposition to concerned parties using both manual and automated systems, determines further action as required
• Determines prioritization of trials, sets up maintains calendars of hearings, trials, depositions and response times on pending litigation
• Compiles statistical data concerning unit operations and prepares periodic and special reports
• Processes motions for continuance, suspension or dismissal through the court system
• Reviews case files to ensure completeness of records and contacts appropriate agencies or parties to verify information and obtain missing documents
• Coordinates work activities with other sections or divisions
• Creates and maintains new records and client files and input/retrieves information using computer systems
• Assists judges in court by docketing case information into the computer system
• Operates various office equipment, such as typewriters, computers, facsimile machines, photocopiers and calculators

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• a generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree