Case Assistant - Los Angeles

Willkie Farr & Gallagher LLP•Los Angeles, CA

1d•$55,000 - $58,000•Onsite

About The Position

The Los Angeles office of Willkie Farr & Gallagher LLP is looking for a Case Assistant to support the Private Clients group, specifically working in Trusts and Estate Planning. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries. The Case Assistant role involves processing executed estate planning documents, maintaining the Will Safe database, client correspondence, and file organization across electronic and hard copy formats. The ideal candidate is detail-oriented, highly organized, and capable of handling confidential materials with the utmost discretion. At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Requirements

Bachelor’s Degree preferred
Proficiency in Microsoft Office Suite required
High level of discretion while working with sensitive information and documents
Ability to communicate effectively with all levels of firm personnel
High level of professionalism and excellent customer service skills
Ability to work independently and as part of a team
Excellent organizational skills and attention to detail
Ability to work efficiently and accurately in a fast-paced environment
Solid time management and prioritization skills

Responsibilities

Process executed estate planning documents, including making copies, scanning, preparing estate planning binders, entering information into the Will Safe database, preparing folders for original documents, and ensuring original documents are properly stored in the Will Safe
Draft, format, and finalize client letters for attorney approval, and coordinate delivery via USPS, FedEx, or other courier services
Manage file projects in both electronic and hard copy formats, maintaining accurate and organized records
Assist administrative staff with opening client files and preparing materials for execution meetings
Provide overflow support as needed
Perform other duties as assigned