Carson Springs Office Coordinator

Tennessee Baptist Mission Board•Newport, TN

6h•Onsite

About The Position

Provides administrative support for the assigned Conference Center. This role involves a variety of tasks to ensure the smooth operation of the conference center, including marketing, reporting, HR coordination, financial management, and communication.

Requirements

Conduct assigned ministry with “Christ-Like Servant Spirit,” guided by TBMB mission, priorities, strategies, and goals.
Contribute to all phases of responsibilities to the Mission and Objectives of the organization.
Exercise discipline to complete tasks and work alone with general supervision.
Provide support and assistance to assigned group and other groups within the organization, while building and maintaining positive working relationships.
Travel occasionally to various events and work overtime and irregular hours, as necessary.
HS diploma, G.E.D., two years plus of college
One to three years related work experience
Proficiency in Microsoft Office Suite
Strong written and verbal communication skills
Knowledge of general office skills and procedures

Responsibilities

Work with conference center manager and assistant manager to market and promote conference centers including making direct contacts via internet and direct mailings.
Prepare and submit monthly operations reports to TBMB and properties team.
Coordinate staff employment process including onboarding, drug screens, I-9, E-Verify, and other required documents in coordination with TBMB Human Resources office. Maintain employee records of equipment assignment (keys, computers, etc.)
Coordinate staff payroll process using current system in coordination with TBMB Human Resources.
Receive and sort daily mail, manage daily financial deposits, report and manage petty cash.
Receive payables and prepare check requests.
Maintain current files of payables and receivable reports, licenses, and permits.
Submit guest insurance forms, claims to accident insurance company and incident reports to TBMB and properties team.
Process ongoing communication regarding all ministry needs and personnel as appropriate. Respond to incoming calls and emails and initiate contacts as directed.
Enter data in TBMB communications and database systems as appropriate concerning calendaring, resources, support needs, securing proper approvals as needed.
Monitor budget accounts as directed.
Perform all other duties as needed or assigned.
Schedule and manage Conference Center front desk personal.
Schedule groups and send reservation agreements/packets.