Career Services Administrative Coordinator for Undergraduate Advising & Employer Relations

University of Pennsylvania•Philadelphia, PA

2d•$22 - $29•Onsite

About The Position

University of Pennsylvania Career Services, positioned within the division of University Life, is seeking an Administrative Coordinator to support both the employer relations and undergraduate advising teams. The Coordinator will provide logistical support for events including career fairs, workshops, and meetings; will source and market career opportunities for students (particularly focused on international and graduate students); will oversee the employer relations inbox; and will create marketing materials. Career Services is an office at the nexus of Penn students, alumni, employers, and campus partners, and provides an engaging environment for an Administrative Coordinator to apply skills in effective communication, relationship building, and program and event management.

Requirements

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required
Success in this role requires a keen attention to detail, the ability to anticipate possible challenges, effective relationship-building skills, and the ability to optimize and streamline processes
Exceptional ability to calmly and professionally execute in a fast-paced environment with frequent interruptions
Excellent organizational skills including previous experience with small and large scale event planning
Ability to set and adjust priorities, adapt to different workstyles, learn new information quickly, and take initiative in problem solving
Work successfully both independently and as an integral member of multiple teams
Strong writing, proofreading and professional communication skills
Comfort with an environment where we try new approaches
Previous experience using Microsoft Office (Excel, Word, PowerPoint) necessary

Nice To Haves

Bachelor’s degree with 1-2 years of experience preferred
Design software such as Adobe Creative Suite or Canva strongly preferred
Interest in learning and adapting to new technologies including AI
Demonstrated cultural competencies and communication skills necessary to address a wide variety of questions from a varied and sophisticated audience including students, employers, and campus colleagues

Responsibilities

Provide logistical support for approximately two career fairs per year, as well as on-campus interview support as needed
Source and market opportunities particularly relevant to international and graduate student populations, especially those in target industries of particular interest to Penn students
Provide daily oversight of the employer relations inbox, responding directly to employers’ questions or forwarding to others in the office for follow-up
Provide coverage as needed for the main Career Services and recruiting reception areas and occasionally assist with staffing employer information sessions
Provide logistical support for undergraduate meetings such as semester planning meetings, annual undergrad retreat, monthly check-in meetings, and workshops
Create and develop marketing materials (emails, flyers, social media posts) and communication strategies for events and opportunities
Update and maintain portions of the Career Services website, including industry communities

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
A wealth of health and wellness programs and resources
Health, Life, and Flexible Spending Accounts
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Generous retirement plans
Pre-tax or Roth basis retirement savings
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources as well as cultural and recreational activities
Free or discounted admission and memberships to Penn arts and cultural centers and museums
Discounts on goods and services such as new cars, cellular phone service plans, movie tickets, and admission to theme parks
Flexible work options
Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
Adoption Assistance