Capital Projects Manager

Trinity Valley Community College•Athens, TX

18h

About The Position

Under the general direction of the Vice President of Operations, the Capital Projects Manager plans, manages, and administers assigned capital construction, renovation, and improvement projects across Trinity Valley Community College locations. The manager represents the College in assigned project matters and exercises independent judgment to evaluate needs, determine courses of action, resolve issues, and recommend decisions affecting project scope, cost, schedule, and institutional operations. The role coordinates College departments and external project partners to advance projects from planning through completion. The position operates under general direction and resolves matters within assigned responsibilities, approved project parameters, College policies, and delegated authority. Material scope changes, additional funding requests, commitments exceeding delegated limits, and unresolved disputes are referred to the appropriate authorized official. Authority to award or execute contracts, approve expenditures or change orders, or otherwise legally bind the College is exercised only when expressly delegated under College policy. Technical, legal, safety, insurance, and procurement determinations are referred to responsible officials or qualified professionals. The position reports to the Vice President of Operations and has no supervisory responsibilities.

Requirements

Bachelor’s degree from an accredited institution in construction management, project management, business administration, public administration, engineering, architecture, facilities management, or a related field.
Three years of progressively responsible experience in capital projects, facilities planning, construction coordination, project management, procurement, or contract administration, including evaluating issues and coordinating solutions.
Valid Texas driver’s license and ability to travel among College locations.
Knowledge of project planning, construction administration, scheduling, budgeting, procurement, and contract administration.
Working knowledge of construction terminology, project documents, and applicable public-sector procedures.
Ability to evaluate alternatives and exercise independent judgment concerning priorities, risks, costs, schedules, and operational impacts.
Ability to interpret contracts, assess performance, and determine appropriate action within assigned authority.
Ability to lead project discussions, resolve competing needs, and communicate College expectations.
Ability to analyze financial information and prepare clear reports and recommendations.
Proficiency with spreadsheets and electronic project records.
Ability to manage multiple projects and maintain accurate, accessible documentation.

Nice To Haves

Construction or renovation project administration in higher education or the public sector.
Project budget and contract administration experience.
Experience working with architects, engineers, contractors, and institutional leadership.
Experience with electronic project management and document management systems.

Responsibilities

Lead the planning, coordination, and administration of assigned capital projects from initiation through completion.
Assess institutional needs in collaboration with Facilities personnel and appropriate professionals.
Develop project scopes, schedules, priorities, milestones, budgets, and resource requirements.
Evaluate project alternatives based on feasibility, cost, timing, and operational impact.
Oversee implementation to ensure compliance with approved scope, budget, schedule, and institutional requirements.
Represent the College in assigned project matters and coordinate with contractors, consultants, College departments, and other stakeholders.
Lead project meetings, communicate institutional requirements, and evaluate proposed solutions.
Resolve scheduling conflicts, coordination issues, and competing operational priorities within delegated authority.
Negotiate proposed resolutions and obtain necessary approvals for contractual, financial, or significant project decisions.
Advise the Vice President of Operations about significant project developments, risks, and matters requiring executive decisions.
Collaborate with Purchasing, the Contracts and Insurance Coordinator, Facilities, and other personnel to develop project requirements and procurement documentation.
Participate in proposal evaluations and provide recommendations in accordance with College policies and procedures.
Administer assigned project contracts, monitoring obligations, deliverables, schedules, documentation, and contractor performance.
Evaluate proposed contract amendments, change orders, and performance concerns, and recommend appropriate action.
Ensure purchasing and contractual activities comply with College policies and delegated authority.
Develop and monitor project budgets with appropriate College personnel and external professionals.
Track project commitments, expenditures, contingencies, retainage, and projected completion costs.
Analyze budget variances and recommend adjustments or cost-control measures.
Review payment documentation for compliance with contractual requirements and required technical verification; resolve discrepancies and recommend payment action.
Coordinate project financial reporting and funding matters with Business Services.
Monitor project progress, contractor and consultant performance, and compliance with project requirements.
Identify project risks, evaluate potential solutions, and coordinate corrective actions within delegated authority.
Ensure administrative compliance with College policies, contractual obligations, and established project procedures.
Refer technical, legal, safety, insurance, and procurement determinations to responsible officials or qualified professionals.
Document significant project concerns, corrective actions, and outcomes to support accountability and performance evaluations.
Coordinate project-related access, scheduling, temporary relocations, furnishings, equipment, and occupancy activities to minimize disruption to College operations.
Collaborate with the Director of Facilities on technical requirements, maintenance considerations, and operational readiness.
Oversee project closeout, including outstanding work, warranties, training, and required documentation.
Prepare project reports summarizing progress, financial status, risks, recommended decisions, and institutional impacts.
Recommend and implement approved improvements to project administration processes.
Coordinate with appropriately qualified professionals on matters requiring technical expertise or professional licensure.
Perform related duties as assigned.