Regional Capital Projects Manager, Multifamily, Texas, Oklahoma and Kansas

Gaines Investment Trust•Dallas, TX

20d

About The Position

Gaines Investment Trust is seeking an experienced Capital Projects Manager to oversee significant capital improvements across its multifamily portfolio in Texas, Oklahoma, and Kansas. The role is based in the Dallas–Fort Worth Metroplex, and candidates must reside there. It involves frequent regional travel, including overnight travel, and offers a base salary of $130,000 with a discretionary annual bonus opportunity of up to 10% of base salary. The manager works directly with executive leadership to identify capital needs, develop scopes of work, source and negotiate with contractors, evaluate bids, make recommendations, and manage projects from planning through closeout. The position requires strong construction knowledge, business judgment, organization, and the ability to manage multiple projects while protecting the long-term value of the properties. Projects may involve roofing and waterproofing; exterior painting, siding, stucco, and wood replacement; asphalt, concrete, parking lots, site improvements, drainage and grading; structural and building-envelope repairs; mechanical, electrical, plumbing, fire and life-safety systems; utility infrastructure; pools and amenities; and renovations to clubhouses, leasing offices, and common areas. Success means identifying capital needs proactively, developing complete scopes and comparable bids, presenting well-researched recommendations, and completing projects safely, on schedule, within budget, and to quality standards. Progress payments and closeouts must be supported by field verification and accurate documentation. Gaines Investment Trust is a family-owned owner-operator that has built and held its real estate portfolio for the long term since 1966. The manager will work directly with property owners and investment decision-makers and have the opportunity to take ownership of projects and contribute to long-term property improvements.

Requirements

At least 7 years of progressive experience managing capital improvements, construction projects, major renovations, or facilities projects.
Experience independently managing projects from inspection and scoping through final closeout.
Strong knowledge of construction methods, building systems, and capital planning.
Experience developing scopes and RFPs, estimating costs, evaluating bids, negotiating contracts, and managing change orders.
Ability to interpret plans, specifications, contracts, schedules, and construction documents.
Strong vendor sourcing and negotiation skills.
Excellent organization and attention to detail across multiple simultaneous projects.
Strong written and verbal communication skills, including the ability to present recommendations to executive leadership.
Advanced proficiency with Excel, Word, Outlook, and project tracking systems.
Valid driver's license and ability to travel frequently throughout Texas, Oklahoma, and Kansas, including overnight travel.
Must reside in the Dallas–Fort Worth Metroplex.

Nice To Haves

Multifamily renovation experience is strongly preferred; experience in hospitality, senior housing, commercial real estate, or other occupied properties is also considered.
Bachelor's degree in Construction Management, Engineering, Architecture, Real Estate, or a related field preferred; equivalent experience considered.

Responsibilities

Inspect apartment communities and proactively identify deferred maintenance and capital improvement needs.
Evaluate repair, replacement, redesign, and long-term solutions.
Develop detailed scopes of work and contractor-ready requests for proposals.
Source and qualify regional contractors and vendors and build relationships with them.
Obtain, compare, and analyze competitive bids.
Negotiate pricing, scope, schedules, warranties, and contract terms.
Present project recommendations, budgets, and solutions to executive leadership.
Manage projects from planning through completion, including budgets, schedules, contractors, quality control, and issue resolution.
Review field progress before approving payments.
Verify permits, inspections, warranties, lien releases, and closeout documentation.
Maintain accurate budgets, forecasts, contracts, bid records, photographs, project trackers, and executive reporting.