Capital Project Manager

Phillips Academy•Andover, MA

3d•$95,000 - $107,000

About The Position

Phillips Academy seeks a Capital Project Manager to join its Capital Projects Team. The role manages assigned capital construction projects from scope development and budgeting through contracting, planning, construction, accounting, and closeout coordination. The manager hires and oversees consultants and contractors, works with town and state agencies, coordinates stakeholders across campus, and manages project schedules and disruptions to Academy operations. The position emphasizes exterior building-envelope work, including roofing, windows, siding, masonry, and the evaluation, maintenance, and replacement of historic facades. The manager also reviews facilities and identifies maintenance and renovation needs, responds to roof leaks, and ensures work meets Academy standards for quality and cost effectiveness. The position requires at least five years, preferably ten, of relevant construction project management experience as an owner's representative for a comparable nonprofit institution. Alternatively, seven years of direct construction-industry experience with contract negotiations, invoicing, and subcontractor oversight may substitute for owner's-representative experience. A professional degree in architecture or engineering is preferred; professional trade experience plus ten years working in a construction trade with direct managerial experience of tradesmen may substitute. Experience with historic preservation, MEPFP systems, and complex situations is preferred. The role requires year-round site monitoring in New England weather, including climbing staging and ladders, entering trenches, and certification for confined-space areas. Some weekend work may be required. Phillips Academy offers competitive benefits; salary is commensurate with experience.

Requirements

At least five years of experience as a capital projects construction manager working as an owner's representative for a comparable nonprofit institution; ten years is preferred.
Owner's-representative experience may be replaced by seven years of direct construction-industry experience with contract negotiations, invoicing, and subcontractor oversight.
A record of successfully managing projects of varied types and sizes, with an emphasis on small capital and fast-track projects.
Strong background in exterior-envelope construction, issues, and failures, including knowledge of roofing, windows, siding, and masonry.
Experience evaluating, maintaining, and replacing historic facades, and experience with different roofing materials.
Flexible, people-oriented personality.
Ability to use Microsoft Excel and Microsoft Word.
Ability to monitor interior and exterior projects year-round, including in extreme New England weather.
Ability to inspect construction work on site, climb staging and ladders, and inspect work in all site locations.
Ability to enter and exit trenches to monitor utility installations.
Ability to obtain certification for confined-space areas such as manholes and vaults.

Nice To Haves

Ten years of owner's-representative capital construction management experience.
Professional degree in architecture or engineering.
Experience with historic preservation.
Understanding of mechanical (MEPFP) systems.
Demonstrated ability to manage complex situations.
Professional trade experience and ten years working in a construction trade with direct managerial experience of tradesmen as an alternative to a professional degree.
Familiarity with Microsoft Access and Microsoft Project.

Responsibilities

Review building facilities and recommend upcoming maintenance or larger renovations.
Respond to roof leaks by engaging qualified vendors to make repairs.
Hire, supervise, and pay consultants and construction companies engaged by the Academy for projects.
Manage project accounting using contemporary computer systems.
Review drawings, construction work, and invoices to ensure cost-effective, high-quality projects and adherence to Academy standards for materials and details.
Develop bid documents for smaller projects, communicating Academy expectations and critical project requirements.
Obtain multiple competitive bids, review and level bids, and select the contractor that best meets the Academy's needs.
Coordinate meetings and organize Academy decision-makers, with assistance from the Assistant Director of Capital Projects, to support timely discussions and directives.
Arrange access to Academy-owned housing in coordination with faculty.
Engage lawyers and auditors as needed in consultation with the Comptroller and Business Office.
Communicate with town and state agencies and ensure required permits, approvals, and licenses are obtained.
Manage project schedules and coordinate project-related disruption with ongoing Academy functions.
Project accurate costs and report them to the Assistant Director of Capital Projects.
Develop project scopes and budgets, negotiate contract terms, hire consultants and contractors, and manage planning, construction, and campus-wide coordination.
Monitor interior and exterior projects throughout the year and inspect construction work at all site locations.