Capital Project Manager

Brandeis University•Waltham, MA

7h•Onsite

About The Position

The Capital Project Manager plans and executes small, high-touch, and often high-priority projects in conjunction with and as directed by the Director of Design & Construction. Projects may involve small moves, furniture changes, minimal design and construction, site planning, utilities, and landscape improvements. Representing the University and the Design & Construction group, the role engages occupant groups, Public Safety, Facilities personnel, and other stakeholders, and coordinates with architects, engineers, furniture vendors, construction managers, contractors, and city officials as required. The position coordinates project planning and execution, including budgets, design, construction, schedules, documentation, stakeholder communication, site coordination, and closeout. It provides regular project updates and customer service to clients, manages financial records and expenditures, supports code and permitting compliance, and maintains project records for Facilities operations and future planning.

Requirements

Bachelor’s degree; in some cases, commensurate experience may be considered in lieu of education.
3–5 years of related work experience, including 2–3 years of project management experience.
Familiarity with legal contract language, including negotiating terms, applying appropriate contract forms based on project criteria, and understanding labor, union, and other extra-contract matters.
Ability to read, understand, interpret, and formulate plans, specifications, and cost estimates.
Knowledge or experience developing and tracking budgets and schedules.
Strong verbal and written communication and collaboration skills.
Background with federal, local, and International Building Code regulations and permitting processes.
Strong problem-solving skills.
Experience managing projects involving teams of design consultants, engineers, and contractors.
Ability to inspect the work of others outdoors in varying weather conditions.

Nice To Haves

Bachelor’s degree in architecture, engineering, construction, or planning.
Experience in a higher education setting.
Knowledge of computer-assisted design/drafting equipment and software, such as Inventor and AutoCAD, to develop and read designs.
Experience managing projects using project management software.
Massachusetts Construction Supervisor License.

Responsibilities

Coordinate and manage small projects or aspects of larger projects, including planning, budget development, design, construction, scheduling, and closeout.
Develop and coordinate project plans, specifications, sketches, and drawings as needed.
Coordinate swing space, moves, furniture and equipment deliveries, and related activities with stakeholders and University leaders.
Communicate frequently with stakeholders and occupant groups, including providing regular and weekly project updates.
Serve as the primary contact for assigned projects and provide customer service to clients.
Coordinate communication among University departments, Facilities personnel, consultants, contractors, vendors, and other stakeholders.
Coordinate with architects, engineers, contractors, construction managers, furniture vendors, and consultants throughout project lifecycles.
Conduct regular site inspections to assess workmanship and adherence to project requirements.
Lead project meetings; attend construction coordination meetings when a construction manager is involved and report project status and issues to the Associate Director.
Coordinate responses to requests for information from external contractors and Brandeis Facilities Services personnel regarding existing conditions, active projects, and completed work.
Manage capital project budgets, track expenditures against approved budgets, develop cost estimates, and provide budget updates.
Maintain financial documentation, including change orders and payment requests.
Obtain bids from contractors or vendors when necessary and coordinate purchase orders and other project financial requirements.
Maintain complete project documentation, including meeting minutes, financial records, change orders, purchase orders, plans, and specifications.
Assist in maintaining files for as-built drawings and specifications for University buildings and related systems.
Organize and maintain project documentation to support Facilities operations and future planning.
Support compliance with applicable federal, state, local, and International Building Code requirements and permitting processes.
Coordinate with city officials and regulatory agencies as needed to support approvals and ensure projects meet applicable codes, regulations, and University requirements.