Capital Project Manager

Brandeis University•Waltham, MA

2d•$108,000 - $117,000

About The Position

In conjunction with and as directed by the Director of Design & Construction, the Capital Project Manager plans and executes small, high-touch, often high-priority projects. Projects may include small moves, furniture changes, minimal design and construction, site planning, utilities, and landscape improvements. Representing the University and the Design & Construction group, the role engages occupant groups, Public Safety, Facilities personnel, and other stakeholders, and coordinates with architects, engineers, furniture vendors, construction managers, contractors, and city officials as needed. The position manages project planning and execution, stakeholder communication, design and construction coordination, budgets and records, and coordination with officials and regulatory agencies. It provides customer service to project clients, conducts site inspections, tracks project status and expenditures, and maintains documentation to support University Facilities operations and future planning.

Requirements

Bachelor’s degree; in some cases, commensurate experience may be considered in lieu of education.
3–5 years of related work experience, including 2–3 years of project management experience.
Familiarity with legal contract language, especially negotiating terms, applying appropriate contract forms based on project criteria, and understanding extra-contract legal matters such as labor and unions.
Ability to read, understand, interpret, and formulate plans, specifications, and cost estimates.
Knowledge or experience developing and tracking budgets and schedules.
Strong verbal and written communication and collaboration skills.
Background with federal, local, and International Building Code regulations and permitting processes.
Strong problem-solving skills.
Experience managing projects involving teams of design consultants, engineers, and contractors.
Ability to inspect work outdoors in varying weather conditions.

Nice To Haves

Bachelor’s degree in architecture, engineering, construction, or planning.
Experience in a higher education setting.
Knowledge of computer-assisted design/drafting equipment and software, such as Inventor or AutoCAD, to develop and read designs.
Experience managing projects using project management software.
Massachusetts Construction Supervisor License.

Responsibilities

Coordinate and manage small projects or aspects of projects, including planning, budget development, design, construction, scheduling, and closeout.
Develop and coordinate project plans, specifications, sketches, and drawings as necessary.
Coordinate swing space, moves, furniture and equipment deliveries, and other project activities with stakeholders and University leaders.
Communicate frequently with project stakeholders and occupant groups, including providing regular weekly updates, and serve as the primary contact for assigned projects.
Coordinate communication among University departments, Facilities personnel, consultants, contractors, vendors, and other stakeholders.
Coordinate with architects, engineers, contractors, construction managers, furniture vendors, and consultants throughout the project lifecycle.
Conduct regular site inspections to ensure workmanship quality and adherence to project requirements.
Lead project meetings; attend construction coordination meetings when a construction manager is involved; and report status and issues to the Associate Director.
Coordinate responses to requests for information from contractors and Brandeis Facilities Services personnel regarding existing conditions, active projects, and completed work.
Manage capital project budgets, track expenditures against approved budgets, develop cost estimates, and provide periodic budget updates.
Maintain financial documentation, including change orders and payment requests; obtain bids from multiple contractors or vendors when necessary; and coordinate purchase orders and other financial requirements.
Maintain complete project records, including meeting minutes, financial records, change orders, purchase orders, plans, specifications, and other project documentation.
Assist in maintaining as-built drawings and specifications for University buildings and related systems, ensuring records are organized and available for Facilities operations and future planning.
Support compliance with applicable federal, state, local, and International Building Code requirements and permitting processes.
Coordinate with city officials and regulatory agencies as required to support approvals and ensure projects comply with codes, regulations, and University requirements.
Inspect work outdoors in varying weather conditions.