Capital Project Manager

Covenant Living Communities and Services•Evanston, IL

1d•$77,885 - $111,554

About The Position

The Capital Project Manager manages projects from conceptual design through construction completion, overseeing multiple capital projects with an annual budget of $2,000,000 to $5,000,000. The role works independently with little to no direction and manages renovations of residential and assisted living apartments, skilled nursing rooms, and other campus projects. It coordinates contractors, vendors, campus staff, and the Sales department to keep projects on schedule, within budget, and aligned with Covenant Living building standards and resident move-in commitments. The position is part of the Facilities Management team, maintains capital budgets and project records, oversees purchasing and equipment inventory, and uses the Worxhub computerized maintenance management system (CMMS) to document assets and plan future capital costs. It also maintains relationships with local municipalities, contractors, and suppliers, responds to emergencies, and serves as a backup to the FM Director when requested or absent. The role requires strong organization, ethical judgment, attention to detail, communication, customer service, and the ability to work effectively with older adults, residents, staff, and vendors. Work takes place both in a well-lighted office and across the campus, with mobility, stamina, and occasional physical effort required.

Requirements

High school education or equivalent.
Two years of special schooling in a related field.
Four years of work experience with purchasing inventory, office organization/procedure, and project management is preferred.
Aptitude with computers and business office equipment is required.
Excellent organizational skills and the ability to work well under pressure while maintaining confidentiality.
High integrity and ethical business practices.
Flexibility to perform a variety of tasks and an interest in working with older adults.
General knowledge of a continuing care retirement community or the ability to learn.
Excellent verbal and written communication skills in English.
Good interpersonal skills and understanding of customer service concepts.
Ability to use common sense and good judgment, react calmly in emergencies, and complete work to high standards with strong attention to detail.
Ability to work well with residents and other staff members and demonstrate understanding of the CL Mission Statement.
Valid state driver's license and good driving record.
Ability to move throughout the campus, including quick mobility in an emergency.
Ability to lift up to 50 pounds.
Good visual acuity and manual dexterity to operate applicable hand tools, small power tools, and equipment.

Nice To Haves

Certifications in related areas are highly desirable.
Previous experience in project organization, construction, and management is desired.
Four years of work experience with purchasing inventory, office organization/procedure, and project management is preferred.

Responsibilities

Manage renovation of residential and assisted living apartments, skilled nursing rooms, and other campus capital projects.
Serve as a liaison between contractors and staff throughout project work.
Obtain bids and direct and manage contractors and vendors to ensure work meets Covenant Living building standards.
Coordinate with the Sales department to address requests, meet move-in commitment dates, review project schedules weekly, and assess completed work quality.
Maintain capital budgets, complete capital requests, document project expenses, track schedules, and keep projects on time and within budget.
Process and correctly code invoices promptly according to campus and Covenant Living protocols.
Keep projects regularly updated in the CL financial management system.
Maintain appropriate inventory levels and order appliances and equipment for apartment renovations.
Document new equipment in the computerized maintenance management system.
Inspect vacated residential apartments, determine renovation requirements with the Sales department, obtain supplies, and ensure repairs are completed before new residents move in.
Respond to emergency situations and take appropriate corrective action.
Work as part of the Facilities Management team and build relationships with housekeeping, maintenance, and security.
Support the Facilities Management CMMS by documenting new assets and planning future capital costs; Worxhub is the CMMS used by CL.
Maintain relationships with local municipalities and stay current with changing local regulations.
Maintain professional and ethical relationships with contractors and suppliers and develop new contractors through an objective prequalification process.
Back up the FM Director during their absence or upon request.
Follow safety policies, report unsafe conditions, and take steps to correct them when possible.
Provide courteous, responsive service to residents, employees, vendors, visitors, and other customers.