Capital Project Manager

Covenant Living•Evanston, IL

About The Position

The Capital Project Manager manages multiple capital projects from conceptual design through construction completion, with an annual project budget of $2,000,000 to $5,000,000. The role independently oversees renovations of residential and assisted living apartments, skilled nursing rooms, and other campus projects, coordinating contractors, vendors, staff, and the Sales department to deliver work to Covenant Living building standards, on time and within budget. The position maintains capital budgets, project schedules, expense records, invoices, equipment inventories, and project updates in the company’s financial management and computerized maintenance management systems. It inspects vacated apartments, identifies renovation needs, arranges repairs and supplies ahead of resident occupancy, and responds to emergencies. The manager is part of the Facilities Management team, maintains relationships with municipalities and suppliers, and serves as a backup to the Facilities Management Director when requested or needed. The role calls for strong organization, communication, judgment, confidentiality, integrity, and customer service. The manager works with residents, employees, contractors, and other community members while following Covenant Living service standards and safety procedures. Work takes place both in an office and throughout the campus, with mobility and stamina requirements, occasional physical effort, and lifting up to 50 pounds.

Requirements

High school education or equivalent.
Two years of special schooling in a related field.
Computer and business office equipment aptitude.
Valid state driver’s license and a good driving record.
Excellent verbal and written communication skills in English.
Strong organization skills and ability to work well under pressure while maintaining confidentiality.
High integrity and ethical business practices.
Good interpersonal skills and understanding of customer service concepts.
Ability to use common sense and good judgment, work independently, and react calmly in emergencies.
Attention to detail and ability to complete work to high standards.
Ability to work well with residents and staff and flexibility to perform a variety of tasks.
General knowledge of a continuing care retirement community or ability to learn.
Ability to move throughout the campus and respond quickly in emergencies; stamina for campus work.
Ability to lift up to 50 pounds, with good visual acuity and manual dexterity to operate applicable hand tools, small power tools, and equipment.

Nice To Haves

Certifications in related areas are highly desirable.
Four years of work experience with purchasing inventory, office organization/procedure, and project management is preferred.
Previous experience in project organization, construction, and management is desired.

Responsibilities

Manage campus capital projects from conceptual design through construction completion, with an annual budget of $2,000,000 to $5,000,000.
Manage renovations of residential and assisted living apartments, skilled nursing rooms, and other campus capital projects.
Act as liaison between contractors and staff on project matters.
Obtain bids and direct and manage contractors and vendors to ensure work meets Covenant Living building standards.
Coordinate with the Sales department to address requests, meet move-in commitment dates, review project schedules weekly, and assess completed work quality.
Maintain capital budgets, complete capital requests, document project expenses, and track projects to keep them on schedule and within budget.
Process and correctly code invoices promptly according to campus and Covenant Living protocol.
Regularly update projects in the Covenant Living financial management system.
Maintain appropriate inventory levels and order appliances and equipment needed for apartment renovations.
Document new equipment in the computerized maintenance management system (CMMS), support the system, and use it to plan future capital costs.
Inspect vacated residential apartments, determine renovation needs in consultation with Sales, and arrange supplies and repairs before new residents move in.
Respond to emergencies and take appropriate corrective action.
Work with housekeeping, maintenance, and security as part of the Facilities Management team.
Maintain relationships with local municipalities and stay current with changing local regulations.
Maintain professional and ethical relationships with contractors and suppliers, and develop new contractors through an objective prequalification process.
Serve as backup to the Facilities Management Director when that person is absent or upon request.
Follow safety policies and procedures, promptly report unsafe conditions, and address them when possible.
Provide timely, courteous customer service; listen to concerns, communicate action steps, and coordinate with others to resolve needs.
Maintain a professional, welcoming, and clean environment and follow applicable policies, procedures, and regulations.