Capital Program Administrator (LTE)

City of Bellevue•Bellevue, WA

6d•Hybrid

About The Position

The Capital Program Administrator is a hybrid role that combines responsibilities of a project controls specialist and a financial analyst. The position provides comprehensive program administration, financial oversight, budget analysis, contract support, and performance reporting for the Grand Connection capital program. The role requires strong analytical skills, attention to detail, excellent communication abilities, and comfort working in a dynamic environment with evolving needs. The position works under the direction of the Finance & Asset Management Fiscal Manager and has frequent visibility with the Director of the Office of the Grand Connection, City Manager’s Office, department stakeholders, and external partners. If you thrive in high visibility, multidisciplinary work; enjoy building systems from the ground up; and excel in both structured financial analysis and complex project delivery support — this position is ideal. The Office of the Grand Connection leads a transformational, multi-year effort to create a continuous pedestrian and bicycle corridor stretching from Meydenbauer Bay Park through Downtown Bellevue, across Interstate 405, and connecting into Eastrail. This ambitious program includes multiple capital projects, complex interdepartmental coordination, and the development of a landmark signature bridge over I-405. The program reflects Bellevue’s commitment to community placemaking, multimodal mobility, innovation, and world-class urban design. The Office functions within the City Manager’s Office and works closely with departments across the organization, including Transportation, Community Development, Finance & Asset Management, and others. This position is central to ensuring the program’s financial integrity, project governance, and successful delivery.

Requirements

Bachelor’s degree in public administration, business administration, finance, accounting, planning, engineering, or related field.
Three to five years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work.
Experience in public-sector infrastructure or capital program environments strongly preferred.
Or equivalent combination of education, training, and experience.
Strong knowledge of public budgeting, governmental accounting, and capital project financial management.
Familiarity with contract administration, procurement processes, and public works requirements.
Ability to research, analyze, and evaluate proposed projects, costs, and programmatic impacts.
Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e. Microsoft PowerBi, Excel, Tableau, etc)
Experience managing SharePoint for financial reporting, analysis and collaboration purposes.
Staying current and strong with technical skills in common tools, including but not limited to Microsoft O365 including Teams, SharePoint, PowerBI, Excel, Visio, Word, Forms.
Advanced Microsoft Excel skills and ability to work across multiple software systems.
Ability to communicate complex concepts clearly in writing, presentations, and discussions.
Strong interpersonal skills, customer service focus, and the ability to work collaboratively across departments.
Ability to thrive amid ambiguity, adapt to change, and build systems where none exist.
Strong organizational skills and attention to detail while maintaining awareness of the broader program vision.

Responsibilities

Oversee and coordinate development and administration of professional services and construction contracts, ensuring compliance with federal, state, and city requirements.
Prepare contract documents, amendments, bid packets, Council agenda materials, and notices to proceed.
Support construction processes including submittal workflows, change order processing, progress payments, closeout documentation, and communication tracking.
Serve as a liaison between project managers, Procurement Services, external consultants, and contractors.
Develop, maintain, and improve project management systems supporting schedules, cost tracking, and portfolio reporting.
Support project governance by preparing materials, documenting decisions, and maintaining auditable governance records.
Collect and analyze project-level performance data (schedule, cost, risks, contingencies) and flag items requiring leadership attention.
Lead financial monitoring, forecasting, and variance analysis for all elements of the Grand Connection capital program.
Develop and maintain detailed financial tracking systems for contracts, encumbrances, expenditures, revenues, and multiyear commitments.
Prepare monthly financial performance reports for the Director, Project Engineers and other city stakeholders.
Conduct complex financial analyses to identify trends and assess fiscal impacts of design and delivery decisions.
Coordinate with Finance & Asset Management staff to support biennial budget development, CIP budget updates, funding crosswalks, and personnel cost validation.
Ensure alignment of financial planning with organizational priorities, project needs, and long-range capital funding strategies.
Build dashboards, KPIs, and performance management tools to assess progress against program goals and industry benchmarks.
Serve as the financial and programmatic point of contact for partnering departments, ensuring clear communication and alignment across project teams.
Provide briefings to the senior leadership, translating complex financial and technical information into clear narratives.