Capital Formation Experience & Platforms Business Manager, Engineering

Apollo•New York, NY

About The Position

At Apollo, we are a global team of alternative investment managers passionate about delivering uncommon value to our investors and shareholders. With over 30 years of proven expertise across Private Equity, Credit, and Real Assets in various regions and industries, we are known for our integrated businesses, our strong investment performance, our value-oriented philosophy, and our people. The Capital Formation Experience & Platforms (CFXP) Business Manager serves as the operational backbone of the CFXP Chief Product and Technology Officer (CPTO) organization, driving financial integrity, resource optimization, and cross-functional alignment across the team. This role is a critical partner to the Function Head and COO, translating complex operational data into actionable insights that enable strategic decision-making.

Requirements

Bachelor’s degree in Finance, Business, Engineering, or related field; advanced degree preferred.
10+ years in a business management/operations role supporting technology or data-focused teams, ideally in financial services or consulting.
Deep experience managing multi-million-dollar budgets, forecasts, and financial analysis for engineering functions.
Demonstrated expertise in strategic planning—assessing business needs, aligning tech delivery, and optimizing resource deployment.
Advanced proficiency with budgeting/analytical tools (e.g., OneStream, Workday, Excel); experience with portfolio/project management tools (e.g., Daptiv, JIRA) is advantageous.
Strong communication, analytical, and organizational skills; comfortable operating in fast-paced, matrixed environments.

Nice To Haves

Experience using AI and having an AI focused mindset to solve day-to-day tasks is advantageous.

Responsibilities

Financial Planning & Performance Management
Own end-to-end budget and forecast cycles in OneStream, partnering with Strategic Finance to ensure accuracy, timeliness, and alignment with organizational priorities.
Lead annual budget construction — inclusive of Run and Build allocations — in close collaboration with the COO, team leads, and Function Head; ensure full upload and reconciliation in OneStream.
Drive monthly budget reviews, proactively identifying variances, recommending adjustments, and maintaining a dynamic, up-to-date financial picture.
Manage continuous updates to headcount, contracts, and resource costs throughout the fiscal year to reflect real-time organizational changes.
Maintain a comprehensive, authoritative roster of all team personnel including team and project assignments, billing rates, and status.
Own Daptive booking management; conduct monthly reviews with team leads to validate accuracy and alignment against approved budgets.
Champion data-driven financial culture by directing and enabling the team to pull, validate, and act on financial data independently.
Reporting & Strategic Insights
Develop and deliver regular, executive-ready reporting on budget performance, variances, resource utilization, and booking trends for team leads, the Function Head, and senior leadership.
Partner with the PMO to produce integrated reporting on program ROI, delivery progress, and risk areas — surfacing gaps and opportunities for continuous improvement.
Respond to ad hoc reporting requests from the Function Head and Eng COO with speed and precision, synthesizing complex data into clear, decision-ready outputs.
Resource Management & Onboarding
Lead the full lifecycle onboarding experience for all new personnel, ensuring a seamless, compliant, and well-coordinated process from offer acceptance to Day 1 readiness.
Oversee background checks, confidentiality agreements, and all pre-start compliance requirements.
Direct the team in executing onboarding workflows across VNDLY, Workday, and relevant support systems.
Own team-wide communications for all resource transitions — arrivals, departures, and role changes — ensuring stakeholders remain consistently informed.
Invoice & Financial Controls
Approve and manage invoices up to a threshold, ensuring accuracy, timeliness, and appropriate authorization controls.
Establish and maintain program coding standards for all invoices, reducing risk and improving financial traceability across the organization.
Vendor Lifecycle Management
Serve as the single point of accountability for all vendor onboarding engagements, driving progress from initiation through legal review and final approval.
Coordinate documentation and stakeholder engagement to facilitate efficient Legal and Compliance reviews.
Prepare and present materials for expense review and approval, ensuring thorough, well-organized submissions.
Maintain a living tracker of all vendor engagements — including renewals, expirations, and risk flags — providing leadership with proactive visibility into the vendor portfolio.
Team Leadership & Engagement
Lead, mentor, and grow a direct reporting team, fostering a culture of accountability, collaboration, and continuous development.
Design and facilitate All-Hands calls and team engagement forums that reinforce organizational alignment, celebrate wins, and drive transparency across the function.