Capex Project Coordinator – Technology Procurement

WNS Denali, Powered•Pittsburgh, PA

4d•Remote

About The Position

We are seeking a Capex Project Coordinator – Technology Procurement to join our team and support procurement operations for a leading technology organization's extended reality (XR) research and development initiatives. The Project Coordinator manages purchase requests from intake through delivery; processing orders, issuing POs, coordinating with vendors, tracking shipments, and ensuring nothing falls through the cracks. The role is operational, fast-paced, and detail-driven. This position directly supports researchers building the future of VR and AR by ensuring they receive the materials and services needed to keep projects on track.

Requirements

Strong organizational skills and attention to detail
Professional written and verbal communication
Ability to self-manage a high-volume workload and consistently meet SLA requirements
Comfortable working across multiple systems and coordinating with distributed teams
Experience with contract workflows or vendor-facing communication

Nice To Haves

Experience in tech/R&D & Capex environments
Familiarity with PO lifecycle management, international shipping, or blanket purchase order processes
Background in process documentation or SOP development
Exposure to sourcing, supplier onboarding, or contract management platforms

Responsibilities

Own a queue of procurement requests and drive each one to completion
Submit purchasing cases, issue POs, and send to vendors with delivery confirmation
Track active orders, follow up on delays, and coordinate with logistics and warehouse teams
Maintain accurate, audit-ready task records that include clean titles, correct dollar amounts, current statuses according to SOP documentation
Communicate regularly with vendors, approvers, and internal stakeholders to keep things moving
Submit sourcing cases when new suppliers need to be onboarded or when contracts are required for purchases
Coordinate with sourcing managers to gather quotes, evaluate supplier options, and move cases through the pipeline
Track sourcing case progress and communicate status updates to requesters waiting on approvals
Draft, route, and execute contracts including professional service agreements, master service agreements, and standalone purchase agreements
Coordinate signature routing through internal approval workflows and ensure timely execution
Track contract status from initiation through full execution, following up with all parties to prevent delays
Maintain organized records of contract documentation and link to associated purchase orders
Serve as the primary point of contact for vendor coordination on active orders
Maintain consistent, professional communication with suppliers regarding PO confirmations, delivery timelines, and issue resolution
Follow up proactively when vendors are unresponsive, escalating through alternate contacts when necessary
Ensure vendors have what they need to fulfill orders (shipping instructions, tax forms, receiving details)
Review and edit Standard Operating Procedure documents to reflect current workflows and best practices
Identify gaps or inefficiencies in existing processes and propose improvements
Contribute to the development of standardized language, templates, and documentation that keep the team consistent
Participate in monthly audits and use findings to drive continuous improvement
Meet established response times for task intake, vendor communication, and stakeholder updates
Monitor personal queue to ensure no request sits unactioned beyond SLA thresholds
Prioritize urgent requests appropriately and escalate blockers before deadlines slip
Maintain accountability through accurate task updates that reflect real-time status