CAPC Program Coordinator

Rice University•Houston, TX

5d•Onsite

About The Position

The CAPC Program Coordinator provides administrative support for the Center for Academic & Professional Communication (CAPC) and the Fondren Fellows program. This position involves overseeing day-to-day operations, coordinating departmental functions, managing budgets, and ensuring efficient program administration. The coordinator will collaborate with faculty, administrators, students, and staff to facilitate the smooth functioning of the CAPC and enhance the effectiveness of its programs. The ideal candidate is an organized and reliable program coordinator, including early-career professionals with experience supporting academic or student-facing programs. They take initiative, manage details carefully, exercise sound judgment, and communicate clearly while juggling multiple responsibilities with students, staff, and faculty. They are diligent about maintaining records, coordinating logistics, and supporting program operations, and they bring good judgment, a collaborative approach, and a steady presence to their work.

Requirements

HS diploma or equivalent
2 years of related program experience, or administrative experience with some experience coordinating events
Proven proficiency in Word, Excel, and PowerPoint, and an overall comfort with technology, such as programs for communication and instruction
Knowledge of computers and the ability to move from program to program easily
Very strong oral and written communication skills
Must be able to deal professionally with students, faculty, and external contacts
Excellent organizational and interpersonal skills
Must be able to work with a minimum of supervision
Must be self-motivated, self-directed, dependable, and able to take initiative on activities

Nice To Haves

Associate’s degree
Experience with Rice University faculty, staff, students, and collaborative offices is desirable
In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Responsibilities

Implements and administers day-to-day functions of the CAPC, providing support to faculty, administrators, students, and staff
Coordinates three or more major departmental functions, including the following: program administration, curriculum support, budget/finance, human resources, and communications/outreach
Collects and compiles data, creates reports, and reviews documents; assists in formulating alternative solutions and/or recommendations
Reviews policies and recommends changes as needed; assists in developing, revising, and implementing procedures
Represents a program or function within the department or school
Performs basic budgeting duties; monitors and approves expenditures
May supervise staff, tasks, and assignments
Monitors and tracks expenditures to ensure compliance
Processes supply purchases, stipend payments for outside consultants, and expense reports for supplies, business/entertainment, and travel
Coordinates with HCM to ensure timely processing and maintenance of personnel paperwork
Administers scheduling processes for the peer tutor program; creates and contributes to reports related to the peer tutor program
Greets CAPC visitors, manages the front desk, and monitors meeting spaces
Manages advertising, space planning, attendance, and evaluation of the CAPC workshop program
Manages CAPC public-facing technology as well as online scheduling and registration management subscriptions
Maintains the CAPC and Fondren Fellows websites
Orders books for and manages the inventory of the CAPC library
Provides support as needed to the PWC Administration and Finance Manager and the Fondren Fellows Director
Communicates regularly with Fondren Fellows mentors and students and troubleshoots identified issues
Helps administer and interpret regular assessments of the Fondren Fellows program
Coordinates Fondren Fellows events
Tracks Fondren Fellow hours
Performs all other duties as assigned