Candidate Experience Coordinator

Allied Universal • Saint Louis, MO

1d • Hybrid

About The Position

The Candidate Experience Coordinator (CEC) is an HR professional position that manages the BJC-wide candidate to employee hiring process. They work directly with Talent Advisors (Recruiting), HR Business Partners (HRBP), Legal, Occupational Health, Hiring Managers, and the candidate, to ensure a seamless and successful on-boarding to BJC that complies with federal, state, local, BJC legal requirements and patient safety. This is a great work from home opportunity, but candidates should reside in the Greater St. Louis area. Team meetings/trainings are on-site, 1-2 times monthly. Ideal candidates should be comfortable working autonomously and skilled in time management and prioritization.

Requirements

• Associate or Trade School Equivalent Education
• <2 years experience
• No Supervisor Experience

Nice To Haves

• Bachelor's Degree
• 2-5 years experience

Responsibilities

• Review offers for completion and accuracy of sign on bonus, relocation, and other incentive payouts.
• Create offer letter and ensure all language and payouts are accurate.
• Review start date for feasibility & alignment to NEO.
• Inform TA prior to sending Offer Letter if edits are needed.
• Partner with TAs to ensure best practices and process for hiring are observed.
• Schedule panel interview and shadowing sessions as requested.
• Inform candidates of policies regarding travel requests, expenses, and reimbursements.
• Communicate to candidates regarding process, expectations, timelines, and requirements of employment.
• Understand preemployment workflow and tools, ensure accuracy and compliance based on job requirements and organizational practices.
• Communicate requirements for onboarding to candidate.
• Initiate background check, ensuring correct package, reviewing results, escalate issues for resolution/recommendations, report incorrectly mapped background packages based on MQ’s.
• Process I-9 documents and appropriate Identifiers, ensure workers are eligible to work in the US.
• Schedule Occupational Health appointments, provide information on BJC vaccination requirements and documents required to complete OH appointment.
• Schedules follow up appointments if needed to clear the candidate.
• Verify candidate has completed all necessary onboarding tasks assigned prior to moving to hired.
• Inform candidates that do not meet BJC pre-employment requirements that their offer has been rescinded.
• Follow appropriate notification and adverse action workflows.
• Provide HSO reports (badging, onboarding packet, photos) by following iCIMS processes.
• Add appropriate badge credentials based on verified minimum qualification requirements.
• Align to HSO specific NEO and clinical orientation dates.
• Notify TA and NEO coordinators of last-minute changes to NEO roster.
• Provides direction to candidates on hospital specific location and parking.
• Attends weekly centralized NEO to assist with check-in and other functions.
• Monitor system compliance by checking the accuracy of information and the appropriate fields have been completed.
• Adhere to the CEC Standard Operating Agreement.
• Escalates issues to Supervisor when appropriate and collaborates to resolve situations.
• Verify accurate clearance for new hires and transfers.

Benefits

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree