Canaport Offshore Administrator

Irving Oil • Saint John, NB

1d • Onsite

About The Position

As a Canaport Offshore Administrator, you will provide comprehensive administrative support across all facets of Canaport Offshore, including Operations, Training, and Maintenance (both day-to-day activities and projects), while supporting the facility’s function as an Oil Handling Facility. Your goal will be to ensure administrative, procurement, and work management processes run efficiently and seamlessly in support of offshore and onshore operations. Your success will be measured by accurate coordination of work orders, procurement, timekeeping, and documentation, enabling shift teams and contractors to perform safely and effectively. If you are interested in this exciting opportunity with Irving Oil, please apply by May 17th, 2026.

Requirements

• Strong administrative, organizational, and time-management skills in an industrial or marine environment
• Experience with procurement, purchase orders, invoicing, and contractor timekeeping
• Working knowledge of maintenance management systems and work order coordination
• Proficiency with standard office software (e.g., Microsoft Excel, Word, Outlook)
• Ability to communicate effectively with offshore shift teams, contractors, and management
• Attention to detail and ability to manage multiple priorities in a safety-critical environment
• 2-5 years of administrative experience, preferably in offshore, marine, industrial, or oil and gas operations
• Post-secondary education in Business Administration, Office Administration, or a related field, or equivalent practical experience

Nice To Haves

• Experience supporting maintenance, operations, or safety systems considered an asset

Responsibilities

• Provide day-to-day administrative support to Operations, Maintenance, Training, and Offshore shift teams
• Manage revisions and control of Oil Handling Facility (OHF) documents, including the Oil Pollution Prevention Plan and Oil Pollution Emergency Response Plan
• Coordinate procurement of specialty marine and site-specific Personal Protective Equipment (PPE)
• Input and manage requisitions for Operations, Maintenance (day-to-day and projects), and Training activities
• Create and manage purchase orders for office supplies, PPE, weather forecasting services, locker facilities, and service boat provisions
• Maintain maintenance backlog schedules and ensure continuity of work orders between day teams and shift crews
• Assign work orders to shift teams, track completion, and input results into the maintenance system
• Perform contractor timekeeping, including call-in and dive pay tracking
• Review and approve invoices from key service providers, including Atlantic Towing Ltd. and DMK Marine Services

Benefits

• Competitive Compensation - Including an annual bonus plan and pension plan
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree