Campus Special Programs & Testing Manager

Wayside Schools • Austin, TX

2d

About The Position

The Campus Special Programs & Testing Manager works collaboratively with the campus principal and administrative team to meet state and local requirements for testing, special programs, and compliance, providing systems and supports that help scholars achieve academic success. The role provides technical assistance and guidance to campus administrators and staff regarding federal program requirements and grant implementation.

The manager serves as the Homeless Liaison under the McKinney-Vento Homeless Assistance Act, coordinating services and supports so students experiencing homelessness can enroll immediately, maintain school stability, access educational opportunities, and overcome barriers to academic success. This includes helping identify eligible scholars, connecting families with resources, and ensuring compliance with applicable requirements. The role also supports Emergent Bilingual Program services through LPAC meetings and documentation, and 504 services through 504 meetings.

The position serves as Campus Testing Coordinator for campus testing, including Common Assessments, TSI, SAT, ACT, and STAAR administrations. It establishes and maintains systems for planning, grant implementation, compliance monitoring, documentation, evaluation, and reporting; collaborates with district leadership and external partners; and supports continuous improvement. The role requires maintaining confidential records, providing training and technical assistance, and working with administrators, staff, families, community organizations, and external agencies.

Requirements

• Bachelor’s degree from an accredited four-year college or university.
• Texas Teaching Certificate.
• At least five years of relevant professional experience in school operations, federal programs, grant administration, compliance, finance, or a related field.
• Knowledge of school campus improvement initiatives, comprehensive needs assessments, program evaluation, and continuous improvement processes.
• Knowledge of the McKinney-Vento Homeless Assistance Act and requirements concerning identification, enrollment, educational rights, and support of students experiencing homelessness.
• Knowledge of LPAC and 504 meeting requirements.
• Knowledge of Campus Testing Coordinator best practices and responsibilities.
• Analytical, data interpretation, problem-solving, and organizational skills, including the ability to interpret statutes and regulations, evaluate program effectiveness, identify compliance concerns, and determine appropriate use of funds.
• Proficiency with Microsoft Excel, Microsoft Word, Google Suite, and relevant data management and reporting applications.
• Ability to communicate effectively in writing and verbally, including explaining complex regulatory, grant, and program requirements to diverse audiences.
• Ability to develop and deliver presentations and training, maintain accurate documentation, manage multiple projects, and meet deadlines.
• Ability to work independently and collaboratively with district and campus administrators, Finance, educators, families, community organizations, and external agencies.
• Ability to exercise sound judgment, maintain confidentiality, and appropriately handle sensitive personnel, student, financial, and grant-related information.
• Strong written, verbal, and presentation skills.
• Strong long-term planning, project management, and organizational skills, including setting goals, defining measurable outcomes, developing timelines, monitoring progress, and evaluating results.
• Ability to prioritize competing responsibilities, coordinate multiple projects, maintain documentation, and meet established deadlines.
• Strong interpersonal, teamwork, collaboration, and relationship-management skills.
• Ability to facilitate collaboration, build consensus, support shared accountability, and coordinate initiatives involving multiple departments, campuses, and external partners.
• Ability to analyze information, identify risks and operational challenges, evaluate program effectiveness, interpret regulatory requirements, and develop practical solutions.
• Ability to interpret and apply grant requirements, federal and state regulations, TEA guidance, and district policies and procedures.
• Initiative, accountability, strong work ethic, attention to detail, and commitment to measurable results.
• Ability to work independently with minimal supervision, anticipate needs, exercise sound judgment, and proactively address issues.
• Ability to manage ambiguity, adjust to changing priorities, respond to urgent requests, and work in a fast-paced educational environment.
• Ability to use spreadsheets, reporting tools, project tracking systems, and other relevant technology to organize information, monitor deliverables, analyze data, and communicate progress.
• Ability to safeguard confidential student, family, personnel, financial, and grant-related information in written, verbal, and electronic communications.
• Integrity, high expectations, commitment, respect, dedication to teamwork, and a passion for a student-centered educational environment consistent with Wayside Schools’ core values.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

Responsibilities

• Coordinate, monitor, and communicate project plans, timelines, deliverables, and outcomes to maintain stakeholder engagement.
• Establish and maintain systems and processes for strategic planning, grant implementation, compliance monitoring, documentation, evaluation, and reporting in accordance with grant, program, district, and policy requirements.
• Ensure compliance with applicable federal, state, and local grant requirements.
• Collaborate with technical assistance providers, district leadership, and partners to develop and implement action plans, achieve grant objectives, and establish sustainable models and practices.
• Track strategies, evaluate outcomes, identify effective practices, and support continuous improvement.
• Respond to stakeholder requests, emerging issues, compliance concerns, and operational challenges; identify solutions and escalate matters when appropriate.
• Coordinate with campuses, families, community partners, and service providers to support student requirements under the McKinney-Vento Homeless Assistance Act.
• Support implementation of district policies, administrative procedures, laws, and regulatory requirements for LPAC and 504 programs.
• Participate in training and professional development to maintain current knowledge of regulations, grant requirements, and district policies and procedures.
• Maintain accurate, organized, and confidential records relating to grants, compliance activities, recruitment, personnel, and student services.
• Serve as Campus Testing Coordinator for campus testing, including Common Assessments, TSI, SAT, ACT, and STAAR administrations.
• Support Emergent Bilingual Program services through LPAC meetings and documentation and 504 services through 504 meetings.
• Provide guidance, technical assistance, training, and support to personnel regarding federal program requirements, grant compliance, documentation, program implementation, and student support procedures.
• Collaborate with campus personnel, families, and community partners to identify students experiencing homelessness and coordinate educational services.
• Demonstrate consistent attendance, punctuality, reliability, and professionalism.
• Perform other duties as assigned to support campus and district goals and operational needs.

Benefits

• Free health insurance, including major medical, dental, vision, and life insurance for the employee only.
• Sustainability Fridays.
• Free pre-K for staff children.
• Professional development and coaching.
• 403(b) plan.
• Texas Retirement System Plan.
• Stipends for candidates who meet special program qualifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager