Campus Registrar/Secretary

Chisum Independent School District • Paris, TX

1d • Onsite

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff. Be responsible for maintaining student academic records including Public Education Information Management System (PEIMS) data. Perform data entry including accounting, demographics, attendance; or grades and process student enrollment, transfers, and withdrawals at the campus level under minimal supervision.

Requirements

• High school or GED
• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills
• Ability to meet established deadlines
• Ability to follow written instructions
• Ability to operate multi-line phone system
• Experience is preferred

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Process new student records, including requesting transcripts and records from other schools.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Assist parents, students, and faculty with questions regarding student attendance.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Maintain a daily teacher attendance log and records for substitute teachers. Compile information and submit to central office according to established procedures and deadlines.
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist students, teachers, and parents as needed.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Prepare and make cash deposits for activity account(s). Responsible for maintenance of activity check register(s) and ledger(s).
• Prepare and process purchase orders following district standards and requirements.
• Receive, store, and issue supplies and equipment.
• Maintain school calendar of events and be aware of campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED