Campus Planner and Project Manager - (Administrator II) - Capital Project Management

CSU Careers•San Francisco, CA

15d•Onsite

About The Position

This position is an MPP Level II in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President for Capital Planning, Design, and Construction and Facilities Services (AVP). San Francisco State University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected]. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. The Campus Planner/Project Manager is a hybrid position within Capital Planning, Design, and Construction, and is an individual contributor as well as key member of the senior leadership team. The incumbent collaborates on campus activities related to the planning and design of capital projects, encompassing buildings and grounds, and represents campus interests on planning capital projects to see that the university’s needs are met. The incumbent leads planning, programming, and preliminary studies that substantiate campus requests for capital funding and sets project parameters prior to schematic design. The incumbent furthers the campus master plan development and implementation, capital outlay planning, feasibility studies, and space management. This position includes preparing the required CPDC reporting to the Chancellor’s Office annually and biannually. The Campus Planner/Project Manager may manage some staff and resources related to campus planning/project management including professional and/or student staff, and an overall project tracking system for the department. The incumbent works closely with various constituencies on campus to ensure project success and serves as a key point of contact with the CSU Chancellor’s Office. The incumbent serves as a liaison with local, state, and federal agencies, including those related to permitting, transit and transportation, public works, planning, and fire life safety. Under the direction of the AVP, the incumbent also manages capital projects, including the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The incumbent coordinates these projects throughout their various phases—schematic, preliminary, and construction documents, bidding, construction and occupancy—by ongoing and timely communication with university representatives, and off-campus design consultants and contractors. The Campus Planner/Project Manager defines projects, develops a set of tasks to implement projects, coordinates and monitors the work involved in the tasks, and delivers completed projects on time and within the prescribed budget constraints.

Requirements

Bachelor’s degree in Architecture, Engineering, Planning, Landscape Architecture, Science, Geography, Business or a related field from an accredited college of university, or an equivalent combination of education and experience
Minimum of 7 years of experience in campus planning and the administration of capital projects, both large and small, in a higher education environment
Experience with budgeting and public works contracting procedures and CSU delivery methods, including Job Order Contracting, Task Order Contracting, Construction Manager at Risk, and Collaborative Design Build
Excellent written and verbal skills
Successful experience in making presentations to varied groups
Successful experience in communicating with a wide variety of individuals at various levels in the organization
Ability to read, analyze, draw, and critique plans and design proposals, and the ability to review and enforce project specifications
Thorough knowledge of the methods, practices and procedures of campus planning, capital budget preparation and control techniques
Knowledge of state and non-state funding sources to support educational construction and equipment programs, implementation of model management, and administrative techniques related to the supervision and direction of a diverse work force
Working knowledge of standard office and planning software including word processing, spreadsheets, graphics and presentation software, and preferably AutoCAD, GIS and database management systems
Proven management skills, including the editing, oversight or preparation of technical reports, and the presentation of information to campus and government entities and various committees
Strong interpersonal and public relations skills to work effectively with faculty, staff, students, design professionals, contractors, governmental representatives, the campus community and the general public
Ability to make effective decisions and perform a variety of administrative duties plan, assign, coordinate, delegate and supervise the work of a staff engaged in a variety of administrative duties
Ability to understand and manage high-profile, sensitive or controversial political situations
Working knowledge of building codes, construction practices, safety rules, and project oversight and inspection requirements
Ability to perform well under pressure of deadlines and conflicting priorities
Ability to provide administrative and/or program leadership in a large and/or complex organizational unit with a broad impact under general direction
Ability to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and as required, independent determination of methods to meet programmatic or administrative goals
Influence over key objectives and longer-term goals of an organizational unit and/or program with high visibility or broad impact within and outside the organization
Independent determination of approaches to project and priorities; Work is reviewed against overall goals and objectives, with full accountability for results
Appreciable ingenuity and innovation to conceive new approaches and solutions to address complex problems and issues
Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management
Ability to work with representatives from public and private entities and handle potentially sensitive situations
Demonstrated consultative skills in working with internal and external constituent groups
Must possess a valid, unrestricted California Driver's License
This position requires the successful completion of a background check.
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Nice To Haves

Master’s degree in Architecture, Planning, Landscape Architecture, Engineering, Science, Geography, Business or a related field
Certification as a LEED Accredited Profession
Certified Access Specialist through the CASp Program
Experience in the planning and design of capital projects, both large and small, in a public higher education environment, preferably with the CSU system
Experience with a variety of delivery models
Working knowledge of electrical, mechanical, structural, and other systems in institutional buildings
Experience with principles of sustainability
License to practice Architecture, Landscape Architecture, or Engineering in the State of California or willingness to pursue such licensure
Knowledge of campus and capital planning principles and practices specific to the California State University
Ability to read and understand construction and contract documents
Working knowledge of operational and fiscal analyses and techniques
Ability to perform business math, analyses budgetary data, and makes accurate projections
Expertise on English language grammar, spelling, punctuation, and syntax; thorough knowledge of office methods, procedures, and practices
Core Competencies – embody the following competencies: o Bias toward collaboration and teamwork. o Effective oral, written and nonverbal communication skills. o Customer/Client Focus with an emphasis in problem solving and resolution. o Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. o Diversity and inclusion.

Responsibilities

Works closely with the AVP to develop and implement the campus capital outlay program to include setting recommended priorities for the annual and five year programs, master plan implementation strategies, feasibility studies and program development, project justifications, and budget development and coordination with the CSU Office of the Chancellor for all state and non-state funded projects.
Follows SUAM (State University Administrative Manual) guidelines and coordinate with all entities for designing, budgeting and administration for all capital projects.
Collaborates on the development of campus design guidelines and standards. Ensures that the aesthetic of the campus and all projects are coherent with the master plan guidelines.
Leads the discussion of relevant campus-wide issues in the areas of campus planning and space management. Reviews projects with relevant committees. Participates in discussions of project development, design review and community planning & real estate development.
Oversees the implementation/compliance of the California Environmental Quality Act (CEQA) for campus projects, to include determination of appropriate CEQA process, management of consulting firms and contracts, coordination of CSU Capital Planning, Desing and Construction staff, CSU General Counsel, local, state and federal agencies, and the public.
Coordinates project permitting with internal and external entities, such as the CSU Office of Fire Safety, San Francisco Department of Public Works, etc.
Manages project intake via CPDC’s project initiation request form.
Manages department project list for tracking schedule scope and budget of both state and campus funded projects.
Manages annual APPA survey for systemwide tracking of facilities assets and expenditures.
Updates the Capital Outlay Management Plan annually to report to the Chancellor’s Office on department qualifications for administering capital projects with state funds.
Manages the facility condition database, and provide related reports to campus leadership.
Coordinates with the CSU Seismic Review Board, and ensure project/program adherence to CSU seismic policy.
Prepares major capital project milestone submittals for the Chancellor’s Office.
Prepares project saving re-allocations per the CPDC 3-2 for the Chancellor’s Office.
Manages campus signage including recognition/memorial plaques, wayfinding, and regulatory.
Prepares capital outlay of campus funded projects and annual project showcase for the campus budget office.
Manages the bi-annual parking ADA audit reporting, and coordination of work to correct any violation findings.
Prepares project charters to detail schedule, scope, and budget for all state and non-state projects.
Prepares cash flows for SRB funded major capital projects.
Prepares quarterly reports for state funded projects.
Prepares community engagement and construction notifications.
Oversees the campus forestry management plan.
Provides technical and planning expertise to project teams, including knowledge of existing conditions and ability to quickly recall drawings and specifications for CPDC archives.
Assists with fulfilling public requests for information.
Manages the review, response, and dissemination of incoming CSU planning reports, such as the annual summary of campus capacity, utilization report, lab lab report, etc.
Leverages campus capacity, utilization, and enrollment/entitlement data to inform planning decisions.
Provides research, mapping, and graphics in support of planning projects.
Supports real estate division in research and inputs regarding maps, easements, deeds, title reports, surveys, historical documents, development, streets and rights-of-way.
Coordinates and monitors work in progress of design professionals and contractors.
Works with all project participants, clients/users, architects, consultants, cost estimators, construction managers, inspectors, code enforcement agencies, and contractors.
Participates in preparation and administration of agreements between the University and design professionals/contractors.
Is sufficiently familiar with all agreements between the University and design professionals/contractors.
Under direct supervision of the AVP, is responsible for the contract administration of construction projects.
Works with building users, University colleges and departments.
Obtains approvals and decisions from the client (user) in a timely manner that allows the project to flow smoothly and quickly through each phase of design and construction.
Alerts the AVP to any change in scope, lack of information, or decision from clients that may affect the project schedule or budget.
Arranges for timely submission of documents for in-house and client (user) milestone progress reviews.
Coordinates and conducts reviews of the projects on a timely basis with designer and consultants, construction manager and inspectors to ensure proper coordination and beneficial input from project team members.
At closeout of each project: prepares project history data including construction analysis, special design features, evaluation feedback for future projects, and other pertinent data and reports.
Other Duties As Assigned At All Times