Campus Operations Purchasing and Receiving Supervisor

Waubonsee Community College•Sugar Grove, IL

11d•Onsite

About The Position

Waubonsee Community College is seeking a Campus Operations Purchasing and Receiving Supervisor to coordinate purchasing, receiving, inventory, warehouse operations, vendor administration, and furniture acquisition for Campus Operations. The position supervises warehouse and shipping and receiving staff; supports departmental procurement and bidding activities in partnership with the Purchasing Office; manages inventory and vendor records; and coordinates the acquisition and delivery of materials, furnishings, supplies, and services. The supervisor exercises independent judgment within established College purchasing policies and procedures and serves as a primary liaison among Campus Operations, Purchasing, vendors, and contracts. The position reports directly to the Campus Safety Project Manager. It is based at the Sugar Grove Campus, with no hybrid option. The schedule varies; the 8.5-hour shift may start at 7 or 8 a.m., and the position works 40 hours. Compensation is hourly, with a range of $24.64 to $29.69; pay is determined by experience, education, and qualifications.

Requirements

Associate degree in a related field.
At least three years of experience in a purchasing role.
At least one year in a team leadership or supervisory role.
Proficiency with Microsoft Excel and Word, Adobe, DocuSign, video conferencing, databases, web technology, and ERP system(s).
Ability to analyze complex procurement issues, formulate logical conclusions, recognize alternatives, and solve problems.
Excellent organizational, communication, interpersonal, and customer service skills.
Ability to exercise discretion and maintain confidentiality.
Ability to work independently with minimal supervision and attention to detail.
Strong problem-solving and time-management skills.

Nice To Haves

Bachelor’s degree in a related field.
Education or government purchasing experience with consortiums and/or state bidding procedures.
Ellucian Banner experience.

Responsibilities

Coordinate procurement of materials, supplies, equipment, and services for Campus Operations.
Obtain and coordinate quotations in accordance with College purchasing policies and procedures.
Participate in pre-bid meetings, bid openings, vendor meetings, and other procurement activities related to Campus Operations projects.
Research sourcing options and recommend cost-effective goods and services.
Partner with the Purchasing Manager on Campus Operations bids, including specification development, bid review, vendor evaluation, and contractor selection within established authority.
Serve as the primary departmental liaison with suppliers to secure cost-effective, high-quality products.
Maintain vendor and purchasing records and coordinate the lifecycle of Campus Operations agreements, including expiration dates, renewals, and required departmental actions.
Manage the vendor database and track, coordinate, and renew vendor agreements on time using a dedicated calendar system.
Work with departmental Operations staff to prepare, write, and finalize RFPs for all departmental Vendors of Record.
Maintain Campus Operations warehouse inventory, coordinate the inventory system, and conduct semi-annual audits.
Work with vendors and the College Purchasing Department to optimize shipping and storage functions.
Create and manage requisitions in Banner and oversee receipt, shipment, delivery, and related system processing of materials and products.
Maintain inventory, warehouse, and related reference databases for tracking College materials, furnishings, and operational resources.
Establish and maintain College furniture and furnishing standards and coordinate furniture and room-layout planning, considering ergonomics, capacity, accessibility requirements, and College standards.
Coordinate asset disposal activities with the Purchasing Manager in accordance with College procedures.
Supervise shipping and receiving staff and oversee warehouse work assignments, receiving, storage, distribution, and inventory coordination.
Serve as the primary liaison between the College and utility providers, ensuring timely invoice processing and tracking data for quarterly reporting or annual rebates.
Respond to Campus Operations work orders and other general assignment requests as needed.
Perform other duties as assigned.