Purchasing & Receiving Agent

Makeready LLC•Nashville, TN

1d•Onsite

About The Position

The Joseph is an expression of modern luxury rooted in art, culture, and the warmth of true hospitality. Situated in the heart of Nashville, it offers a refined escape where thoughtful design, world-class culinary experiences, and meaningful service come together effortlessly. The Joseph invites guests into a world that feels both elevated and deeply personal. From curated art collections and immersive dining to serene guestrooms and intimate gathering spaces, every detail is designed to create an experience of Nashville at its most refined. The Joseph is seeking a detail-oriented, organized, and motivated Full-Time Purchasing & Receiving Agent to support the purchasing, receiving, and inventory operations of our luxury hotel. As a Purchasing & Receiving Agent, you will play an essential role in ensuring that our hotel departments have the products, supplies, and equipment necessary to deliver exceptional guest experiences. From sourcing quality products and maintaining vendor relationships to managing purchase orders, receiving deliveries, and monitoring inventory, your attention to detail and commitment to operational excellence will directly contribute to the success of our hotel. The ideal candidate is highly organized, financially mindful, and proactive, with strong communication skills and a passion for supporting a luxury hospitality environment. You understand the importance of balancing quality, cost efficiency, and timely delivery while maintaining the elevated standards expected at The Joseph. At The Joseph, excellence happens behind the scenes as much as it does in front of our guests. We are looking for someone who takes pride in ensuring every department has what it needs to create extraordinary experiences.

Requirements

Minimum of 1–2 years of experience in purchasing, procurement, receiving, inventory management, or a related administrative or operational role.
Strong organizational skills with exceptional attention to detail and accuracy.
Basic understanding of purchasing procedures, inventory control, vendor management, and cost-conscious procurement practices.
Ability to review purchase orders, invoices, packing slips, and financial documentation accurately.
Proficiency in Microsoft Office applications, particularly Excel and Outlook.
Strong verbal and written communication skills with the ability to collaborate across multiple hotel departments.
Excellent time-management skills and the ability to prioritize competing requests in a fast-paced environment.
Strong problem-solving abilities and a proactive approach to resolving purchasing and receiving discrepancies.
Ability to work independently while contributing positively to a collaborative team environment.
A professional, dependable, and service-oriented attitude.
Flexibility to work a schedule based on operational and business needs.
Ability to stand, walk, bend, and lift or move supplies and deliveries as required by the position, with or without reasonable accommodation.

Nice To Haves

Previous experience in a hotel, resort, restaurant, or hospitality environment preferred.
Luxury hotel or Marriott experience is a plus.
Experience with purchasing, inventory management, or hotel financial systems preferred.

Responsibilities

Coordinate the daily purchasing needs of hotel departments, including Food & Beverage, Culinary, Housekeeping, Engineering, Spa, Front Office, and other operational areas.
Obtain and compare vendor quotes, negotiate pricing when appropriate, and identify cost-saving opportunities without compromising quality.
Monitor outstanding purchase orders, follow up on delayed shipments, and communicate delivery updates to department leaders.
Ensure purchases comply with established authorization procedures, purchasing guidelines, and financial controls.
Partner with department leaders to anticipate purchasing needs based on occupancy, business levels, special events, and seasonal demands.
Receive, inspect, and verify incoming deliveries to ensure accuracy, quality, and compliance with purchase orders.
Confirm product quantities, specifications, pricing, and condition against invoices, packing slips, and purchase orders.
Identify and resolve discrepancies, shortages, damaged products, or incorrect deliveries with vendors and department leaders.
Maintain organized, clean, and secure receiving areas, storage rooms, and inventory locations.
Assist with inventory counts, stock rotation, and the monitoring of par levels to minimize waste and prevent shortages.
Ensure proper storage and handling of food, beverages, operating supplies, and other hotel products in accordance with safety and sanitation requirements.
Coordinate the distribution of received goods to the appropriate departments in a timely and efficient manner.
Maintain accurate records of inventory movements, receiving documentation, and product returns.
Support monthly and periodic inventory counts and assist in identifying discrepancies.
Develop and maintain positive, professional relationships with vendors, suppliers, and internal department leaders.
Communicate effectively with vendors regarding orders, delivery schedules, pricing, product availability, and returns.
Respond promptly to departmental purchasing requests and provide timely updates regarding order status.
Collaborate with Culinary and Food & Beverage leaders to ensure the consistent availability of quality products for restaurant, banquet, and in-room dining operations.
Support special events, seasonal promotions, and hotel initiatives by coordinating purchasing and delivery requirements.
Research alternative suppliers and products when necessary to maintain quality and operational continuity.
Demonstrate professionalism, accountability, and a service-minded approach in every interaction.
Maintain accurate purchasing and receiving records in accordance with Marriott, Makeready, and hotel policies.
Ensure compliance with applicable food safety, sanitation, workplace safety, and inventory storage requirements.
Support hotel sustainability initiatives by identifying environmentally responsible purchasing opportunities and reducing unnecessary waste.
Maintain confidentiality regarding vendor pricing, contracts, purchasing agreements, and financial information.
Assist with maintaining an organized and efficient purchasing operation that supports Forbes Travel Guide and Marriott Luxury Collection service expectations.
Perform additional purchasing, receiving, and inventory-related duties as assigned.

Benefits

Medical, dental, and vision insurance
Life and Accidental Death & Dismemberment (AD&D) insurance
Short-term and long-term disability coverage
Voluntary hospital indemnity, accident, and critical illness insurance
Optional legal assistance plan
401(k) retirement savings plan with company match
Tuition reimbursement opportunities
Paid maternity and paternity leave
Employee Assistance Program (EAP)
Paid Time Off (PTO), with up to four weeks available during the first year
Additional birthday PTO
Annual volunteer PTO
Exclusive team member discounts at participating Makeready hotels, restaurants, spas, and retail outlets
Opportunities for professional development, leadership growth, and career advancement