Campus Logistics Specialist
About The Position
The Campus Logistics Specialist supports the Campus Logistics department, including the campus logistics and arena manager and the university scheduler. The role works with multiple university departments and schools to provide organized, efficient, and hospitable service. As a first point of contact for colleagues and guests, the Specialist communicates on behalf of the division and University and helps maintain a professional, service-oriented office environment. The position coordinates campus parking reservations and permit processes, assists with event logistics and scheduling, supports major University events, and handles office operations such as payment processing, recordkeeping, spreadsheets, correspondence, and meeting coordination. The Specialist is expected to uphold Pepperdine University’s mission and contribute to a collaborative workplace culture that pursues excellence and respects each team member.
Requirements
- Bachelor’s degree.
- One year of professional or educational experience in related fields or faith-based higher education.
- Commitment to Pepperdine University’s mission, vision, values, and goals.
- Commitment to high ethical standards, personal and professional character, and integrity.
- Collaborative approach and demonstrated ability to build relationships with people with varied personalities and work styles.
- Excellent oral communication skills and superior written communication skills.
- Superior discretion and confidentiality.
- Exceptional organization, planning, and time-management skills.
- Appropriate sense of urgency and responsiveness.
- Ability to meet deadlines and manage competing priorities.
- Ability to learn processes and procedures quickly and adapt to changing assignments.
- Ability to work independently and as part of a team.
- Creative, solutions-oriented problem-solving approach.
- Superior attention to detail and exceptional customer-service aptitude.
- High initiative and a proactive approach to work.
- Commitment to excellence and a joyful, optimistic demeanor.
- Familiarity with Microsoft Office, including Excel, Word, and PowerPoint, and with Google Suite.
- General office familiarity with printers, scanners, copiers, phone systems, and fax machines.
Nice To Haves
- Two or more years of professional or educational experience in related fields or faith-based higher education.
- Familiarity with Pepperdine University.
- Experience or background in faith-based higher education.
Responsibilities
- Coordinate and monitor Malibu campus parking reservations, enter details into the University's Event Tracker, and communicate reservation information to stakeholders.
- Review, track, and respond to parking permit exception requests and citation reviews.
- Plan and coordinate annual parking permit distribution to the Pepperdine community.
- Assist University stakeholders with logistics for events, fundraisers, receptions, luncheons, conferences, and similar gatherings.
- Develop and maintain relationships with internal departments, outside vendors, and volunteer groups.
- Review event logistics to ensure all phases are considered and communicated appropriately.
- Support the University Scheduler with event scheduling, 25Live bookings, and space reviews and audits.
- Assist with special campus events, including Admitted Waves Day, graduations, new student orientation, and other large-scale events.
- Process vendor and credit card payments, recharge forms, and reconciliations.
- Manage files and create and maintain spreadsheets and department databases.
- Interface with departments and outside vendors, coordinate meetings, review incoming mail, and draft correspondence.
- Perform other duties as assigned and uphold the University mission through work performed.
Benefits
- A robust and highly competitive benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
