Campus Coordinator

Church of the Highlands•Alabaster, AL

About The Position

The Campus Coordinator plays a key role in supporting the Campus Pastor and ensuring the day-to-day operations of the campus run smoothly. This position focuses on administrative excellence, organizational support, and effective communication to help execute the vision and mission of the campus. Responsibilities include coordinating campus logistics, managing schedules, supporting events and services, and serving as a key point of contact for staff, volunteers, and members. The Campus Coordinator thrives in a fast-paced, collaborative environment, demonstrating strong organizational skills, attention to detail, and a heart for serving people and advancing the church’s mission. To serve Church of the Highlands by playing an instrumental role alongside the Campus Pastor in carrying out the global vision through administration, coordination, and operation of the campus.

Requirements

Proficient in Microsoft Word, Excel, Outlook and Publisher
One year of successful service at Highlands on the Dream Team, Staff, Highlands College or Highlands internship program
Proven ability to help make teams come together in an organized way to help achieve the vision of Church of the Highlands.
Effective at time management.
Ability to multitask and problem-solve.
Ability to remain resilient under pressure and effectively adapt to multiple demands, ambiguity, and rapid change.
Ability to lead, recruit and build teams, as well as delegate tasks.
Ability to think and act intuitively with respect to the organizations vision and goals.
Ability to use discretion.
Love for God
Love for People
Pursuit of Excellence
Chooser of Joy, enjoyable to be with and devoted to the call of God and the Church

Responsibilities

Assist Campus Pastor with campus calendar and schedule.
Respond to emails, phone calls, and assigned Rock connections within a 24 hour time frame.
Assist the Campus Pastor with various projects in support of operations at the campus.
Oversee the Ticket System for campus supplies.
Maintain and file documents as needed.
Coordinate Offering getting to Grandview Central Offices weekly.
Input metrics in Rock for each service in a timely manner.
Scan Connection Cards securely and in a timely manner for Data processing.
Assist with coordination and facilitation of all services & Growth Track events.
Available to Campus Pastor before, after, & during services for various needs that arise.
Create a high-touch environment (love, encourage, welcome people).
Identify/Resolve potential issues.
Serve as point of contact for Central Accounting for assigned budgets, purchases, and policies.
Facilitate accounting processes for campus (purchase requests, check requests, etc.) through resourcing staff or performing processes personally.
Oversee the usage of campus credit card, Sam’s card, and all other church purchasing systems.
Train staff and Dream Team on card usage and tax exemption.
Ensure receipts are submitted via Regions Intersect by each team member that makes the purchase.
Serve as the point of contact for central operations communication- including, but not limited to calendar, service logistics, and event details.
Disseminate pertinent information from central to campus staff and teams when applicable.
Maintain the campus calendar in coordination with the church-wide calendar.
Ensure all campus experiences are excellent, and accomplish the vision and goals determined for each experience.
Serve as point of contact for Central Conferences and Events for coordinating all special events and conferences at the campus. Including but not limited to – scheduling local planning meetings, helping recruit and resource teams, placing orders, and coordinating set-up/tear-down for each event.
Secure venue space for all conferences and events.
Maintain linens and supplies for events, conferences, and services (communion, prayer resources, etc).
Coordinate the preparation of the facility throughout the week for upcoming services, small groups, GT events, etc.
Work with campus team to ensure excellence is maintained inside & outside the facility.
Ensure centrally resourced creative campaigns fit venue layout and campus needs.
Ensure all signage is keep in excellent condition and reordered when needed.
Communicate with all engaged couples about premarital process and provide the necessary documents to begin the process.
Collect and file all documents and payment from each couple.
Communicate with officiating pastor to coordinate first meetings with the engaged couple.
Communicate with premarital small group leaders about upcoming engaged couples ready to being premarital.
Prepare all premarital materials for premarital small groups.
Be actively engaged in ministry at Church of the Highlands by leading a small group.
Prepare calendar and agenda for meeting. Take minutes and resource team with action items after the meeting.
Must share the vision of Highlands to fulfill the Great Commission with integrity and passion. Affirm and uphold the Statement of Faith and the Core Values of Church of the Highlands, exemplifying all by word and lifestyle.