Pomona Campus Administrator

Patria Church•Pomona, CA

17h•Hybrid

About The Position

The Campus Administrator at Patria Church oversees the development, implementation, and ongoing assessment of campus procedures. This full time role provides comprehensive administrative leadership, system development, and execution oversight that strengthens campus health and sustainability. This position oversees the development, implementation, and ongoing refinement of campus procedures to ensure operational excellence. The Campus Administrator builds scalable systems that support ministry growth, volunteer engagement, and campus alignment. This role ensures daily operations function with clarity, structure, and accountability. The Campus Administrator plays a strategic role in translating campus vision into executable systems. This includes budget coordination, documentation oversight, volunteer tracking, event administration, and service readiness support. This individual anticipates needs, removes administrative friction, and executes tasks to completion with timeliness and integrity. This role requires maturity, strong judgment, and the ability to operate independently while maintaining alignment with the Campus Pastor and Executive Leadership. Every position at Patria Church reflects the mission to Seek the Lost, Teach the Found, and Send the Disciples and carries the conviction that every family matters to God in accordance with Ephesians 3:14–15. The Campus Administrator reports directly to the Campus Pastor.

Requirements

Must successfully pass all required pre employment screenings, including background checks, Live Scan clearance, and drug or physical screening.
Reads, writes, spells, and communicates clearly in English.
Demonstrates basic computer proficiency and the ability to use communication, scheduling, and internal systems required for daily operations.
Communicates clearly, professionally, and respectfully with staff, volunteers, congregants, and supervisors.
Works effectively under limited supervision, demonstrating initiative and follow through.
Maintains confidentiality, discretion, and integrity in all responsibilities.
Represents Patria Church’s mission, values, and Christ centered culture through professionalism, teamwork, and conduct.
Associate’s degree or higher in administration, business, organizational leadership, or a related field preferred.
Demonstrated experience supporting operational systems, administrative workflows, or campus-based environments.
Experience coordinating schedules, documentation, and operational processes across multiple stakeholders or departments.
Prior experience supporting ministry, nonprofit, education, or service-based organizations preferred.
Familiarity with budget tracking, requisitions, or expense monitoring within an organizational setting.
Exposure to scheduling coordination, meeting preparation, or leadership support functions is beneficial.
Hands-on experience maintaining organized systems, tracking documentation, or supporting structured workflows is valued.
Experience supporting events, services, or programs that require coordination before, during, and after execution.
Strong organizational skills with the ability to manage multiple administrative systems simultaneously.
Ability to prioritize tasks while maintaining accuracy and attention to detail.
Demonstrated ability to identify operational gaps and support practical solutions.
Ability to interpret and apply written procedures, policies, and instructions consistently.
Capacity to coordinate communication across staff, volunteers, and leadership.
Problem-solving ability and a practical mindset are important when addressing operational needs.
Ability to manage records, schedules, and documentation with precision and care.
Demonstrated judgment in handling sensitive information and time-sensitive matters.
Pastors are required to attend all regularly scheduled Sunday and Wednesday church services.
This position requires prolonged periods of sitting, computer use, and repetitive motions associated with keyboarding, data entry, and document handling.
Individuals must also be able to walk, stand, bend, reach, and move throughout indoor office or campus environments to retrieve materials, attend meetings, support ministry needs, or assist with routine tasks.
This role may occasionally require light physical activity such as preparing rooms, moving office supplies, transporting materials, or assisting with basic event-related setups.
Individuals must be able to lift, carry, push, or pull items up to 20–30 pounds with or without assistance.
Sufficient vision, hearing, and mobility are required to communicate effectively, maintain awareness of surroundings, and complete assigned responsibilities safely.

Nice To Haves

Associate’s degree or higher in administration, business, organizational leadership, or a related field preferred.
Prior experience supporting ministry, nonprofit, education, or service-based organizations preferred.
Exposure to scheduling coordination, meeting preparation, or leadership support functions is beneficial.
Hands-on experience maintaining organized systems, tracking documentation, or supporting structured workflows is valued.

Responsibilities

Develop and refine campus procedures that create clarity, accountability, and repeatable execution.
Oversee daily administrative operations supporting all campus ministries and programs.
Build scalable systems that support current ministry needs and future campus growth.
Identify operational gaps and implement practical solutions that increase efficiency and long term sustainability.
Ensure campus operations align with Patria Church policies, strategic objectives, and leadership direction.
Manage campus budget tracking, expenditures, and requisition processes with accuracy and timeliness.
Submit check requests and purchasing documentation according to established finance procedures.
Monitor budget allocations and provide visibility to the Campus Pastor.
Maintain organized financial documentation and support responsible resource stewardship.
Ensure campus administrative compliance with organizational standards and documentation practices.
Serve as a primary administrative point of contact for congregants, visitors, vendors, and external partners.
Maintain accurate volunteer records, attendance documentation, and service related reporting using approved systems.
Oversee campus calendar management to prevent scheduling conflicts and protect ministry alignment.
Draft and distribute internal campus communications that provide clarity and direction.
Ensure messages, emails, and inquiries receive timely and professional responses.
Support planning and coordination of weekend services, special services, outreach initiatives, and campus events.
Prepare campus materials including forms, printed resources, and administrative documentation.
Assist in maintaining service readiness through organized logistics and clear communication.
Provide post event follow through including reporting, documentation updates, and reconciliation processes.
Maintain calm and steady leadership presence during live campus moments.
Demonstrate stewardship and ownership by anticipating needs, protecting resources, and executing responsibilities with integrity.
Promote teamwork across departments by communicating proactively and closing loops within established timelines.
Strengthen volunteer culture by maintaining clear systems, consistent communication, and administrative accountability.
Model spiritual maturity, humility, and professionalism in every interaction with staff and volunteers.
Demonstrates humility, integrity, and consistency in every area of leadership.
Leads by example and sets the spiritual and cultural tone for the team through servant leadership, accountability, and Christ-centered decision-making.
Remains teachable and responsive to feedback, modeling personal responsibility in both success and challenge.
Leads strategically by turning vision into action through effective planning, communication, and collaboration.
Builds systems that empower others, manages resources with excellence, and develops individuals toward higher performance and spiritual growth.
Operates with ownership and initiative, ensuring excellence without the need for constant oversight.
In full alignment with Patria Church’s mission, vision, and values.
Leads decisively from conviction, upholds organizational unity, and consistently exemplifies the four pillars of Christ, Community, Character, and Commitment in every setting.
Complete California Mandated Reporter certification within ninety (90) days of hire and maintain compliance as required by law.
Member of Patria Church or complete Growth Track within ninety (90) days of hire if not currently a member.
Completes all required onboarding, safety, and role-specific training within established timeframes, including security, compliance, or emergency procedures as assigned.
Always demonstrate Christ-centered behavior by treating people with dignity, respect, compassion, and integrity.
Member of the Patria Church (or willing to transfer membership to Patria Church).
Support staff must attend at least one (1) regularly scheduled weekend church service.
Attendance at all mandatory meetings and events.
Regular involvement in Patria Church activities, ministries, neighborhood groups, and events.
Demonstrate full alignment with Patria Church’s Statement of Faith and core beliefs as outlined in the Employee Handbook, on the official website, and through consistent practice in ministry, leadership, and daily life.
Ability to interpret and adhere to Patria Church’s policies, procedures, and employee handbook.
Be self-motivated and goal oriented, use good judgment, and be flexible and innovative.
Professional attitude and demeanor.