CAD Coordinator

ABM US•Santa Clara, CA

About The Position

The CAD Coordinator manages campus as-built drawings, revision controls, and facilities documentation. The role updates AutoCAD plans and drawings to reflect construction, renovation, occupancy, and field changes, and maintains current files and supporting documents in TRIRIGA and related systems. It maintains CAD standards, file structures, naming conventions, and version control, and provides accurate facility documentation to internal stakeholders. The position works with Project Managers and external project teams to obtain, review, and validate complete as-built drawing packages at closeout. It tracks project-related revisions and participates in weekly coordination meetings. In partnership with Facilities Operations, Planning, Design & Construction, Security, Real Estate, and related teams, it maintains building and space inventory information, supports planning and reporting, and documents space changes across relevant systems. The CAD Coordinator conducts bi-annual space and furniture layout audits, reconciles differences among field conditions, CAD drawings, and TRIRIGA records, and supports campus-wide audits and utilization reporting. The role also administers BIM360 project document management folders, establishes folder structures and document control standards, trains stakeholders on workflows, manages permissions and exchanges, and archives project files in accordance with records-retention requirements.

Requirements

Associate's or Bachelor's degree in Architecture, Engineering, Drafting, Facilities Management, Construction Management, or a related field, or equivalent work experience.
At least 3 years of experience in CAD coordination, drafting, facilities documentation, or space management.
Advanced proficiency in AutoCAD.
Experience managing as-built drawings, revision-control processes, and construction closeout documentation.
Experience supporting facilities, construction, workplace planning, or corporate real estate projects.
Strong organizational and project management skills, including the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Strong stakeholder management and customer service skills.
Proficiency with Microsoft Office applications.

Nice To Haves

Experience with Johnson Controls OpenBlue.
Experience with IBM TRIRIGA space management and facilities systems.
Experience with Autodesk BIM360 or Autodesk Construction Cloud document management platforms.
Knowledge of facilities operations, workplace services, and corporate real estate environments.
Experience with occupancy planning, space utilization analysis, and portfolio reporting.
Familiarity with GIS-integrated facilities management systems.
Experience supporting large campus environments and multiple concurrent construction projects.

Responsibilities

Manage and maintain campus as-built drawings and revision controls in accordance with Facilities standards and procedures.
Update AutoCAD floor plans and drawings to reflect construction projects, renovations, occupancy changes, and field modifications.
Upload and maintain current drawing files, floor plans, and supporting documentation within TRIRIGA and related systems.
Maintain CAD standards, file structures, naming conventions, and version-control processes.
Provide accurate as-built drawings and facility documentation to Design, Construction, Facilities Operations, Security, and other stakeholders upon request.
Collaborate with Project Managers to ensure contractors, architects, engineers, and consultants provide complete and accurate as-built drawing packages at project closeout.
Review and validate submitted drawing packages for compliance, completeness, and quality standards.
Track drawing revisions resulting from ongoing capital projects and facility modifications.
Participate in weekly project coordination meetings to support communication, project alignment, and process improvements.
Partner with Facilities Operations, Planning, Design & Construction, Security, and Real Estate teams to maintain accurate building and space inventory records.
Provide building, occupancy, and square footage data to support planning, reporting, and operational activities.
Coordinate with Facility Planning, Portfolio Planning, Real Estate Program Management, GIS, OpenBlue, and TRIRIGA teams to identify and document space changes.
Support development and implementation of best practices for drawing maintenance, space management, and audit readiness.
Conduct bi-annual space and furniture layout audits to validate occupancy and drawing accuracy.
Reconcile discrepancies between field conditions, CAD drawings, and TRIRIGA space records.
Support campus-wide space audits, utilization reviews, and reporting requirements.
Ensure facility data remains accurate and aligned across all systems of record.
Administer BIM360 Project Document Management folders.
Establish project folder structures and maintain document control standards.
Train Project Managers, Facility Managers, Design teams, and other stakeholders on document management policies, procedures, and workflows.
Manage document permissions, access controls, and document exchange processes.
Archive project files upon completion and ensure records-retention requirements are met.
Maintain organized and accessible project documentation for authorized stakeholders.