Buyer

WVU Medicine•Home Work - Harrison County WV (Local), WV

12d

About The Position

Responsible for the operational and customer service aspects of a group purchasing organization. Provides buying and procurement support to complete daily procurement transactions, including order entry, placement, confirmation, and expediting; EDI using GHX transactions; accounts payable interface; and first-line customer support.

Requirements

High school diploma or equivalent.
Two years of experience in a healthcare environment, or two years of experience in data analysis or vendor management.
Excellent verbal communication and customer service skills.
Excellent multitasking skills.
Ability to interact effectively with a wide variety of outside vendors and Health System personnel.
Full knowledge of the purchasing, receiving, and accounts payable process.
Math skills to calculate accurate pricing, order quantities, and units of measure.
Professional, businesslike manner and appearance.
Ability to travel occasionally among assigned facilities to provide support.

Nice To Haves

Completion of a two-year business or technical school program.

Responsibilities

Serves as the first-line customer service contact.
Enters and places purchase orders through the Workday ERP system, performing quality assurance to help ensure accuracy and contract compliance.
Works with vendors and Health System requisitioners to resolve daily order issues and discrepancies, including pricing and backorders.
Processes EDI, GHX, and purchase order confirmations; distributes exception information to the appropriate Contract Agent; and performs quality assurance to ensure execution of all Workday-released orders.
Expedites purchase orders to support timely delivery of goods and services and appropriate closing of completed orders in Workday.
Assists Contracting Agents and departmental management in establishing business processes that improve the efficiency of daily Procurement operations across assigned facilities.
Maintains knowledge of contracts in assigned groupings to answer routine customer service questions about product sources, pricing, and ordering requirements.
Coordinates with Accounts Payable departments at assigned facilities to ensure purchase order, receiving, and invoicing discrepancies are resolved by appropriate personnel.
Creates capital purchase orders in Workday if assigned and coordinates down payments, payment schedules, and order closing.
Assists customers with Workday ERP functions and updates data in Workday as assigned.
Develops and maintains requested reports and documents using Microsoft Word and Excel.
Attends meetings as needed to assist with contracting projects at the direction of Contract Agents.
Issues, receives, and records RFP, RFQ, and other bid documents at the direction of Contract Agents.
Assists with coordinating bid-related meetings at the direction of Contract Agents.