Buyer

Conway Medical Center•Conway, SC

11d

About The Position

The Buyer processes purchase orders, including final authorization review of purchase orders and requisitions, order placement, and verification of prices and delivery. The role works with the Supply Chain Director, Senior Buyer, and end users throughout Conway Medical Center to support supply and equipment orders needed for patient care, facility maintenance, and administrative duties. The Buyer supports purchasing and inventory-related operations, supplier coordination, invoice resolution, MMIS data accuracy, and customer service. The position also helps maintain purchasing policies and procedures and provides education and assistance to end users using the electronic requisition process.

Requirements

High school diploma required.
Two years of general clerical experience required.
Proficiency with Microsoft Outlook, Word, Excel, and Explorer.
Strong organizational skills.
Effective verbal communication skills.
Ability to exercise independent judgment.

Nice To Haves

Associate degree highly preferred.
Previous purchasing experience preferred.

Responsibilities

Review and submit documentation for new item additions and changes to MMIS, ensuring item information is accurate and consistent with GPO or local contracts.
Review approved department requisitions for expense-related requests and issue appropriate purchase orders.
Work with accounts payable, receiving, and finance to expedite invoice payments and resolve discrepancies.
Stay current on market conditions and trends affecting healthcare purchasing and use continuing education opportunities to improve purchasing techniques.
Input requisitions and purchase orders, and run reports and inquiries needed to perform job functions.
Assist with day-to-day supplier interactions, including ordering, confirming, and arranging delivery of supplies and services.
Negotiate and settle supplier issues involving damaged claims, rejections, losses, returns, over-shipments, cancellations, and invoice payment.
Participate in monitoring vendor and supplier performance.
Follow up with suppliers to expedite delivery of outstanding orders.
Monitor back orders and recalls and coordinate replacement products with the Warehouse Supervisor and/or Inventory Coordinator.
Investigate complaints, secure adjustments, and resolve moderately complex purchasing-related problems.
Review and complete cleanup of aging RNI, INR, and outstanding returns.
Correct MMIS data and prepare documentation for competitive bids for expense items and selected capital equipment.
Support daily activities related to inventory and non-inventory requests.
Maintain working knowledge of multiple inventory control systems and educate and assist end users with the electronic requisition process.
Analyze processes and recommend the establishment and implementation of policies and procedures.
Provide exemplary customer service, use strong organizational skills, and communicate effectively verbally.
Exercise independent judgment regularly.
Complete other duties as assigned by department leadership.