Buyer - Parts Distribution

United Aero Group•Orlando, FL

About The Position

The Buyer manages procurement of aircraft parts, materials, supplies, and repair services to support Sales, Business Development, and operational requirements. The role coordinates with internal departments, customers, vendors, and Finance to source parts, obtain and negotiate quotes, manage purchase orders and open orders, monitor shortages and backorders, and ensure timely delivery to prevent maintenance-schedule disruptions. The Buyer also supports vendor relationships, procurement documentation, regulatory and company requirements, purchasing card reconciliation, and payment coordination, while developing procurement strategies to support short- and long-term company goals.

Requirements

High school diploma or equivalent required.
Strong knowledge of purchasing processes, vendor management, purchase orders, and procurement documentation.
Excellent verbal and written communication skills, negotiation abilities, and problem-solving skills.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Ability to research, evaluate, and source parts, materials, and services while considering quality, pricing, availability, and lead times.
Ability to establish and maintain effective vendor relationships and negotiate competitive pricing and terms.
Proficiency in Microsoft Office, particularly Excel, and ability to quickly learn purchasing and business systems.
Ability to work independently and collaborate effectively with Sales and Business Development, Quality, Finance, Supply, Sales, and other departments.
Ability to understand and follow company procedures, customer requirements, and applicable regulatory requirements.
Ability to maintain accurate, confidential, and organized purchasing and financial records.
Ability to sit and work at a computer for extended periods.
Ability to stand, walk, and move throughout the facility, including office, hangar, warehouse, and work areas as needed.
Ability to occasionally lift, carry, push, or pull items weighing up to 15 pounds.
Ability to safely navigate stairs, uneven surfaces, and active work environments.
Ability to wear required personal protective equipment when entering designated work areas.

Nice To Haves

Associate or bachelor's degree in Business, Supply Chain, Procurement, or a related field.
2–4 years of purchasing, procurement, supply chain, or related experience.
Experience purchasing aircraft parts or aviation materials, or working in an aviation maintenance environment.

Responsibilities

Procure aircraft parts, materials, supplies, and repair services for maintenance and distribution requirements.
Review purchase requests and identify suppliers based on quality, availability, pricing, lead time, and company requirements.
Obtain, review, and negotiate vendor quotations to secure competitive pricing and favorable terms.
Create, process, and manage purchase orders in accordance with company procedures.
Coordinate with Sales, Business Development, Production Control, Finance, and other departments to determine purchasing priorities and requirements.
Communicate with vendors about pricing, availability, lead times, shipping, backorders, returns, and other purchasing matters.
Monitor open purchase orders and follow up with vendors to support timely delivery.
Identify and communicate shortages, delays, backorders, and other issues that may affect maintenance schedules or operational requirements.
Maintain accurate purchasing records, vendor information, purchase orders, and related documentation.
Establish and maintain professional relationships with suppliers and repair vendors.
Evaluate vendor performance and assist in identifying new suppliers.
Ensure purchased materials and services meet applicable company, customer, quality, and regulatory requirements.
Coordinate with Finance regarding invoices, purchase orders, payment discrepancies, and purchasing documentation.
Reconcile purchasing card transactions and maintain supporting documentation in accordance with company procedures.
Assist with resolving invoice, pricing, quantity, shipping, and receiving discrepancies.
Research market conditions, pricing, supplier availability, and other factors affecting procurement.
Support the development and implementation of purchasing strategies for current and future organizational needs.
Maintain confidentiality of company, vendor, customer, and purchasing information.
Perform other duties as assigned by management.