Buyer

Bernalillo County•Albuquerque, NM

10d

About The Position

The Buyer performs a wide range of procurement functions, including moderate- to high-volume purchasing of goods and services. The role reviews and coordinates purchase requests, solicits informal quotes and formal Requests for Bids (RFBs), and oversees projects within assigned signature authority. The Buyer may also provide guidance to lower-level procurement staff. The position supports the County’s procurement process by issuing and evaluating procurement documents, coordinating vendors and departments, maintaining procurement records and systems, and ensuring compliance with State and County regulations. Duties are typically performed indoors, with occasional outdoor work and site inspections. The role may work independently, with or without direct supervision.

Requirements

Bachelor’s degree in Business Administration or a related field.
Two years of related professional-level work experience in purchasing, asset management, auditing, disposition, or a related field. Equivalent combinations of related education and/or experience may be considered.
Possess a valid New Mexico driver’s license by the date of hire and maintain a valid license while employed.
Successfully complete a post-offer employment medical examination and background investigation.
Adhere to all County safety guidelines and complete all FEMA training assigned to the position.
Complete required supervisor training, if applicable.

Responsibilities

Issue purchase orders, Requests for Bids (RFBs), and other procurement-related documents for goods and services.
Evaluate and analyze technical data to determine bid responsiveness and compliance.
Serve on procurement evaluation committees and coordinate pre-bid meetings for formal procurements.
Interview vendors and negotiate pricing structures, product or service quality, and warranties.
Prepare and analyze bid and proposal summaries to ensure adherence to purchasing procedures.
Assist with the maintenance, routing, and reporting of contracts.
Stay current with State and County procurement regulations.
Provide training and guidance to internal departments and the public on procurement policies, bid specifications, contract development, and compliance issues.
Audit procurement files, including RFBs, RFPs, change orders, requisitions, and emergency and sole-source logs, for accuracy, completeness, and quality assurance.
Prepare written reports and distribute them to departments and staff as needed.
Oversee the electronic Vendor Registration Program and manage the cash receipting process.
Attend meetings related to procurement responsibilities and provide technical assistance to departments, suppliers, and other stakeholders.
Fill in for other Buyers as needed.
Approve purchases within designated authority and ensure compliance with insurance requirements, obtaining certificates of insurance when applicable.
Maintain procurement-related systems and manual files.
Train purchasing staff, department users, and vendors on procurement systems and processes.