Buyer - Procurement Dept - Commodities & Services Division

Port Authority of NY & NJ•New York, NY

8d•Hybrid

About The Position

For almost 100 years, The Port Authority of New York and New Jersey has been designing, constructing, and operating the greater New York and New Jersey’s regional transportation infrastructure. The Port Authority’s greatest asset, however, is its people. To this end, we are looking for a self-motivated individual to join the Commodities and Services Division as a Buyer. The Commodities and Services Division promote a competitive environment primarily through bids, managing the entire process through contract award to ensure fairness. The ideal candidate will be flexible, work with integrity, and demonstrate professional and ethical behavior with fair and transparent decision-making. The individual will be able to work both independently and collaboratively with a diverse workload consisting of all phases of public sector procurement and should be versed in implementing various sourcing techniques. The Buyer will be able to lead teams and work independently, drive work assignments to effective and efficient conclusion, and handle a diverse portfolio of Port Authority and Port Authority Trans-Hudson (PATH) warehouse contracts. The job generally consists of all phases of procurement-related tasks from requisition to contract award, including but not limited to consulting with internal client departments and formulating procurement strategy, reviewing scopes of work, pricing methodology, contract terms, developing solicitation packages, evaluating offers, and negotiating agreements.

Requirements

Bachelor's Degree or a minimum of two (2) years of procurement, contract administration or project management experience in a related field.
Working knowledge of procurement principles inclusive of sourcing methods and award determination.
Demonstrated ability to work independently.
Demonstrated experience handling a variety of assignments simultaneously while meeting tight deadlines in a dynamic, fast-paced environment.

Nice To Haves

Experience in comprehending, reviewing and drafting contracts, including key components such as scopes of work, product specifications and terms and conditions.
Experience developing and maintaining project schedules and delivering completed work product on time in a fast-paced environment with vague information.
Demonstrated experience with standard business applications such as Microsoft Word, Excel, PowerPoint Adobe Acrobat and Office 365.
Experience effectively using ERP systems such as SAP.
Demonstrated market research, problem-solving, analytical and negotiation skills.
Effective written and communication skills, with a strong customer service orientation
Effectively interact with all levels of stakeholders and management.

Responsibilities

Procure goods and services for Port Authority and PATH warehouses and facilities operations.
Analyze shopping carts (requisitions), scopes of work, product specifications, pricing sheets and solicitation documents to ensure clarity and completeness, and recommend revisions when appropriate.
Identify and utilize the most effective procurement method for the request (bid, call-in, RFP, etc.), facilitate all aspects of the strategic sourcing and procurement processes for various commodities and services.
Review and provide targeted feedback on scopes, price sheets and solicitation documents to ensure clarity and completeness.
Research other government agency contracts online for piggybacking opportunities
Manage the procurement process to ensure fairness, competitiveness, transparency and integrity.
Conduct virtual pre-bid, pre-award, post-award and other vendor meetings, as well as occasional off-site meetings at various Port Authority facilities in New York and New Jersey as needed.
Award contracts and purchase orders
Assist with sourcing materials and services during the activation of emergencies by the Port Authority’s Office of Emergency Management, which may require off-site attendance.
Work with the Office of Diversity, Equity and Inclusion (ODEI) to solicit bids under the Port Authority’s Small Contracts Program and ensure MBE/WBE/SDVOB/DBE Outreach goals are submitted for ODEI approval.
Work with the internal stakeholders to ensure policy goals are met.
Participate in the Port Authority’s MBE, WBE, SBE and SDVOB outreach functions, serving as the Procurement’s representative.
Review and edit authorization documents for assigned procurements.
Act as a liaison for dealing with non-performance, poor performance, default of contracts and payment issues.
Gather information in response to Public Records Access (Freedom of Information) requests.
Build competency in an assigned secondary procurement category determined by the Chief Procurement Officer, such as technology acquisitions, and act as a backup resource to ensure operational resilience and continuity of knowledge.