Buyer Specialist
About The Position
The Buyer Specialist supports the Department of Juvenile Justice’s procurement activities by ensuring timely, compliant, and cost-effective acquisition of goods and services needed for agency operations. The position assists end users with fleet-related issues, including Voyager Cards, accident reporting, preventive maintenance, car washes, out-of-state travel, and monthly mileage and fuel reporting. It also prepares and maintains a spreadsheet or database of vehicles currently in operation. The Buyer Specialist processes end-user surplus requests, recommends appropriate disposal methods, and guides users through the surplus process and required forms. The position replenishes office supplies, manages the Central Office storeroom as Storekeeper, and processes purchase requisitions in eVA for general office supplies. It also coordinates telecommunications requests with VITA and state contract suppliers and maintains a current listing of cell phones, pagers, and associated employee numbers. Virginia Contracting Associate (VCA) certification is required within 12 months of employment.
Requirements
- Knowledge of DGS Fleet Management Policies and Procedures.
- Knowledge of State and Federal Surplus Property Policies and Procedures.
- Computer skills, including Microsoft Word, Excel, and PowerPoint.
- Ability to learn fleet management software, Electronic Virginia (eVA), and VITA work order processes.
- A valid driver’s license is required for DJJ employees to operate a state-owned or leased vehicle.
- Virginia Contracting Associate (VCA) certification is required within 12 months of employment.
Nice To Haves
- Education or experience in Material Management, Fleet Management, or Surplus Property Management.
Responsibilities
- Support agency procurement activities by acquiring goods and services in a timely, compliant, and cost-effective manner.
- Assist end users with fleet-related issues, including Voyager Cards, accident reporting, preventive maintenance, car washes, crossing state lines, and monthly mileage and fuel reporting.
- Prepare and maintain a spreadsheet or database of vehicles currently being operated.
- Process end-user surplus requests and recommend appropriate disposal methods.
- Guide end users through the surplus process and assist with required forms.
- Process office supply purchases to replenish the storeroom.
- Serve as Storekeeper and manage the Central Office supply storeroom.
- Process eVA purchase requisitions for general office supplies supporting the Central Office.
- Coordinate and process telecommunications requests with VITA and state contract suppliers.
- Maintain a current listing of cell phones, pagers, and their corresponding employee numbers.
- Obtain Virginia Contracting Associate (VCA) certification within 12 months of employment.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
