Buyer Specialist

DHRM•Richmond, VA

13h

About The Position

The Buyer Specialist supports the Department of Juvenile Justice’s procurement activities by ensuring timely, compliant, and cost-effective acquisition of goods and services needed for agency operations. The position assists end users with fleet-related issues, including Voyager Cards, accident reporting, preventive maintenance, car washes, state-line travel, and monthly mileage and fuel reporting. It also maintains a spreadsheet or database of vehicles currently in use; processes surplus requests and guides end users through the required forms and disposal process; and manages the Central Office supply storeroom, including purchasing supplies and processing eVA requisitions. The role coordinates telecommunication requests with VITA and state contract suppliers and maintains a current inventory of employee cell phones, pagers, and associated numbers. Virginia Contracting Associate (VCA) certification is required within 12 months of employment.

Requirements

Knowledge of DGS Fleet Management Policies and Procedures.
Knowledge of State and Federal Surplus Property Policies and Procedures.
Computer skills, including Microsoft Word, Excel, and PowerPoint.
Ability to learn fleet management software, Electronic Virginia (eVA), and VITA work order processes.
Virginia Contracting Associate (VCA) certification is required within 12 months of employment.

Nice To Haves

Education or experience in Material Management, Fleet Management, or Surplus Property Management.

Responsibilities

Support procurement activities through timely, compliant, and cost-effective acquisition of goods and services.
Assist end users with fleet-related matters, including Voyager Cards, accident reporting, preventive maintenance, car washes, crossing state lines, and monthly mileage and fuel reporting.
Prepare and maintain a spreadsheet or database of vehicles currently being operated.
Process end users’ surplus requests and recommend appropriate disposal methods.
Guide end users through the surplus process and assist with required forms.
Purchase office supplies to replenish the storeroom and ensure supplies are available.
Serve as Storekeeper and manage the Central Office supply storeroom.
Process eVA purchase requisitions for general office supplies supporting the Central Office.
Coordinate and process telecommunication requests with VITA and state contract suppliers.
Maintain a current listing of cell phones, pagers, and their corresponding employee-assigned numbers.
Obtain Virginia Contracting Associate (VCA) certification within 12 months of employment.