Buyer - Indirect Materials & Services

UGN, Inc.•Downers Grove, IL

16h•$60,000 - $70,000•Hybrid

About The Position

UGN is seeking a Buyer for Indirect Materials & Services to compile information and records to prepare purchase orders for the procurement of materials and services. The role will be responsible for processing vendor invoices for payment, setting up new vendors, and maintaining indirect materials and services, purchasing documents and files for the corporate facility. This position is based at our headquarters in Downers Grove, IL, and has a hybrid schedule with 3 days/week in the office.

Requirements

Bachelor's degree from an accredited four-year college or university or a combination of education and experience.
1-3 years of experience with buying indirect services and materials for companies.
Proficiency with Microsoft Office applications -- Word, Excel, Access, Microsoft Outlook, internet software packages, and knowledge of Inventory and manufacturing software and order processing systems.
Above average data and analysis skills and experience.
Strong attention to detail.
Familiarity with purchasing/supply chain/accounting terminology, concepts, practices and procedures.
Must be able to multi-task and have solid project management skills as well as strong communication/negotiation skills with internal and external partners.

Nice To Haves

ERP systems experience (Oracle) is a plus.

Responsibilities

Review Internal Order Requests (IORs) to ensure required documentation, signatures, approval authorizations, etc. are provided as back up for entering Purchase Orders; follow up with the requestor if additional details are required.
Issue Non-Inventory Purchase Orders for internal customers as needed based on the requirements listed on the iProcurement requisition.
Negotiate and process Purchase Orders for Sample Material, Tooling Projects, Capital Assets, Development Projects, etc.
Initiate requests for new vendors and work with Accounts Payable.
Verify and process vendor invoices following established procedures, resolving price/quantity discrepancies, ensuring vendor account is current, verifying materials received, and forwarding complete Invoice Package to Accounts Payable for payment processing.
Responsible for the procurement of Maintenance, Repair, and Operational (MRO) assets
Responsible for managing the MRO supply chain process to achieve process efficiency at the lowest cost across multiple UGN facilities.
Create MRO cost reductions by leveraging available resources and cultivating new partnerships, e.g., use the Internet to seek and source other viable vendors, purchase used equipment via auctions, and eliminate steps and costs in the supply chain by finding ways to buy and ship directly to the end user.
Prepare instructions regarding purchasing systems and procedures.
Analyze market and delivery conditions to determine present and future material availability and prepare market analysis reports when required.
Evaluate vendor quotations utilizing appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.
Recruit and maintain suppliers that provide high-quality products and services at a better price while maintaining the highest code of ethics and conduct.
Review purchase order claims and contracts for conformance to company policy.
Prepare and review contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications.
Negotiate costs for current and future indirect material commodities such as cellular phones, small parcel, purchasing cards, transportation, energy, service contracts, forklifts, safety products, security, office equipment, office supplies, and waste disposal requirements for single or multiple company locations.
Work with other facility buyers and corporate purchasing to ensure consistent and most beneficial procurement methods are utilized.
Oversee all activities related to the procurement of a commodity, from intent to purchase through delivery.